Finance And Admin Officer Jobs at Malteser International

Finance And Admin Officer Jobs in Uganda Uganda,Malteser International Jobs in Uganda Uganda. Finance And Admin Officer Jobs in Uganda at Malteser International.

Job Title ⇒ Finance and Admin Officer
Site ⇒ ugandajobss.blogspot.com
Organisation ⇒ Malteser International
Duty Station ⇒ Uganda

About US ⇒
Malteser International, the worldwide relief agency of the Order of Malta for
humanitarian aid, works in more than 20 countries in Africa, Asia and the
Americas for people in need, regardless of their religion, origin or political
affiliation. Its mission is to provide emergency relief as well as to
implement rehabilitation measures and to facilitate the link between emergency
relief and sustainable development. Christian values and the humanitarian
principles of impartiality and independence form the basis of its work in the
following areas: Relief, Reconstruction & Rehabilitation; Health & Nutrition;
Water, Sanitation & Hygiene WASH; Livelihood & Social Programs and Disaster
Risk Reduction.

Job Summary ⇒ The Finance and Admin Officer supports in the implementation
of the project activities in compliance with finance, administration and human
resource policies and procedures. Is responsible for Direct reporting line to
the Program Coordinator and has technical reporting lines to the Finance
Coordinator. Guides and monitors the work of the Finance and Admin Assistant
FAA.

Key Duties and Responsibilities ⇒
Finance
⇗ Prepare and check procurement and service provider vouchers and bills for
approval and prepare payment documents for signing.
⇗ Ensure that all documents are complete with the appropriate supporting
documents, reviewed and approved before processing for payment.
⇗ Ensure that all Bank payments are made on time at the Project Location
⇗ Receives and compiles monthly approved time sheets of staff and sends for
FC's review and onwards submission.
⇗ Reviews the coding stamps for all cash books in Location and make sure that
they are signed and scanned on time.
⇗ Responsible for budget follow up and the correct use of all the donor codes
at the Location.
⇗ Support and contribute to Organizational Audits both Internal and External
⇗ Support in the Preparation of monthly Cashbooks and cash counts for project
location and consolidates them for review by the FC/CAC
⇗ Monitors petty cash accounts including the spot checking of balances and
payments.
⇗ Post all financial transactions into the MI Daily Expenses Log Excel
sheet and then imports all data to the Accounting management system.
⇗ Responsible for the scanning of all financial documents and entry into FTL
at the project location
⇗ Administer contract management and its filling relevant to the
implementation of the project/program and the office management such as
construction contracts, maintenance contracts, service contracts and
telecommunication contracts at the Project Location.
⇗ Supports the FC in the process of budget reviews, analysis and use of
standardised templates
⇗ Supervises the collection and recoverability of contractual, project
partner activity advances, staff activity and travel advances and other
receivables.
Human Resources Management:
⇗ Act as the focal person for all HR related matters in the field office and
oversee the implementation of HR standards and processes
⇗ Support senior HR officer in the administration of staff contracts and
staff benefits
⇗ Ensures comprehensive and constructive performance reviews are completed on
a timely basis and facilitates discussion of performance and career options
with all the team under his/her direct supervision.
⇗ Monitors performance of direct reports, assess the performance gaps in
his/her direct reports and provide timely feedback, recommend to management/FC
the ongoing support and appropriate training a9nd development in order to
close the gaps.
⇗ Support in the staff recruitment and quality assurance of the proCess at
the Project location
⇗ Disseminates all HR related information to all staff at the duty station
⇗ Supports in organizing different trainings including CoC, new policies etc
⇗ Coordinate onboarding activities for new staff as well as exit for
departing staff
⇗ Working closely with the Senior Human Resource Officer, advice, and counsel
both staff and management on interpreting and applying the NSRRs and different
work issues.
Administration:
⇗ Supervise the maintenance of the office and the team houses in the Location
and supervise office support staffs office assistant/compound cleaners
⇗ Prepare official correspondences in coordination with the PM.
⇗ Guide the FAA in Taking minutes of the team meetings and keep records of
the official communications.
⇗ In consultation with the FC, ensures whether proper purchase related
templates are used, and all purchases are correctly analysed, and adequate
supporting documents are well maintained as per the checklist and aligned with
Policies.
⇗ Ensures proper Travel related Templates are used and travel related data
are properly reviewed, analysed and adequate supporting documents are well
maintained as per the Policies at the project Location.
⇗ Ensures all expenses are authorized and approved in line with the signatory
Regulations at the Project Location
⇗ Any other duties assigned by the supervisor from time to time


Qualifications, Skills and Experience ⇒
⇗ The applicant must hold a B. COM or BBA Accounting or equivalent degree
and/or professional certification in accounting strongly preferred or
equivalent experience.
⇗ At least three years of experience in a similar position
⇗ Demonstrated ability to assimilate to new policies and procedures
effectively
⇗ Extremely detail oriented and organized
⇗ Strong written and verbal communication skills
⇗ Proficiency in Microsoft Office applications word, excel, outlook and
PowerPoint
⇗ Physical and mental strength, readiness to live in a remote environment
⇗ Fully computer literate Microsoft Office, accounting software,
⇗ Fluency in English written and spoken

How to Apply ⇒
All candidates should submit their applications CV, letter of motivation and
copies of diplomas preferably as one attachment to kampala.office@malteser-
international.org. The email subject should be the title of the position that
you are applying for.

Deadline: 23 rd June 2020 by Midnight EAT

Send your Application Through

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Finance And Admin Officer Jobs in Uganda Uganda,Malteser International Jobs in Uganda Uganda. Finance And Admin Officer Jobs in Uganda at Malteser International.

For more jobs in Uganda visit ugandajobss.blogspot.com

Brown Alex Friday, 19 June 2020 Jobs in Malteser International Uganda jobs in uganda