Jobs in Kampala Uganda United Nations Office For Project Services (UNOPS) Jobs in Kampala Un Hr Associate Jobs in Kampala at United Nations Office For Project Services (UNOPS) Un Hr Associate Employment opportunities United Nations Office For Project Services (UNOPS)
Job Title ⇒ HR Associate HR & Admin
Site ⇒ ugandajobss.blogspot.com
Organisation ⇒ United Nations Office for Project Services UNOPS
Duty Station ⇒ Kampala, Uganda
Vacancy Code ⇒ VA/2020/B5001/19909
Reports to ⇒ Head of Support Services
About UNOPS ⇒
United Nations Office for Project Services UNOPS’ mission is to expand the
capacity of the UN system and its partners to implement peace building,
humanitarian and development operations that matter for people in need.
Working in some of the world’s most challenging environments, UNOPS vision is
to always satisfy partners with management services that meet world-class
standards of quality, speed and cost effectiveness. By assisting UN
organizations, international financial institutions, governments and other
development partners, UNOPS makes significant, tangible contributions to
results on the ground.
Job Summary ⇒ The HR Associate HR & Admin is responsible for
administering and implementing services, plans, and processes covering the
array of Human Resources Management service lines for optimal employee and
talent management, i.e. recruitment, learning, performance management,
transition, organizational development, and contract management. S/he serves
as the first contact for internal and external clients in resolving questions
on processes and procedures and provision of guidance and information related
to HR initiatives and services to a wide range of UNOPS clients.
Key Duties and Responsibilities ⇒
Support to policy development and implementation
⇗ Contribute to HR policy development and corporate HR initiatives by
assisting to collect data on trends, risks and opportunities and sharing local
HR best practices;
⇗ Assist with projects in support of HR initiatives for attainment of
business objectives in line with the corporate HR strategy;
⇗ Support the communication of HR policy changes and new HR initiatives to
management and personnel, providing guidance as needed.
Advisory Services
⇗ Provide guidance on HR related systems and processes including but not
limited to Recruitment, Contracts, Position Management, Performance
Management, Benefits and Entitlements consistent with UNOPS rules and
procedures;
⇗ Provide advice and guidance to personnel on administrative procedures,
processes and practices;
⇗ Act as liaison between unit and internal and external clients and provides
proactive customer service to expedite completion of projects, and provide
information;
⇗ As the first face of HR, ensure that new hires' first impressions are
positive and that they have all in-processing information completed;
⇗ Advise hiring management and guide personnel on UNOPS recruitment and
performance management processes, and learning and development initiatives,
resources, and plans;
⇗ Provide advice to supervisors on good practices, policies and procedures in
performance management, including managing of under-performance;
⇗ Support the implementation of institutional gender and diversity
initiatives, providing education and advice on issues related to equity,
compliance, inclusion, and diversity.
Talent Acquisition & Administration and Office Administrative Services
⇗ Provide support in the recruitment processes ensuring best practices are
used for effective and efficient talent acquisition in line with UNOPS policy;
⇗ Actively participate in workforce planning at the office and project level
and guide clients through recruitment and selection processes. Take lead on
requisition initiation, long-listing, testing and interviews, formal
approvals, selection minutes, reference checking, fee calculation, offers and
rejections, and updating recruitment on-line information system;
⇗ Inform and advise UNOPS personnel, consultants, partners and project
personnel on their conditions of service and entitlements according to their
contract modality, expediting actions to facilitate their efficient, timely,
and client-focused on-boarding;
⇗ Liaise with UNOPS’ HR related groups such as BSSC on personnel
administration matters and submit transactional HR service data normally
within the ERP system;
⇗ Research precedents and present recommendations to supervisor, taking into
account institutionalized exceptions. Undertake research on a range of HR
related issues and assist in the preparation of notes/reports;
⇗ Establish and maintain monitoring systems, advising the supervisor on the
status of pending requests and approaching deadlines. Follow up on team work
processes to ensure clearance, approvals and timely workflows;
⇗ Answer questions and follow-up with personnel and management to ensure
completion of absences requests, performance management cycle, and other HR
processes etc. in electronic information systems;
⇗ Liaise with relevant HQ and UN system units such as Entebbe Support Base;
Admin/protocol, ICT, Security, training sections to exchange information and
follow up on pending issues;
⇗ Set up and maintain department files/records including but not limited to;
personnel files, attendance sheets, leave records etc according to local and
corporate record retention guidelines
⇗ Follow up or process payroll verification;
⇗ Monitor status of HR actions to facilitate timely action by supervisor and
line management, including on transactions initiated, expiring
appointments/contracts, and pending separation actions.
⇗ Support efficient planning and management of the HR unit, including
drafting annual recruitment plans, implementing designated projects in line
with the corporate HR strategy, overseeing personnel file systems as well as
provision of related statistical summaries and tracking movements of UNOPS
personnel within the relevant business units;
⇗ Prepare quarterly travel plans for the programme;
⇗ Responsible for travel management activities for programme staff and
visitors;
⇗ Provide administrative support & coordination to key events e.g.
conferences, VIP visits, UN Day, training hosted in Entebbe etc. in a timely
and quality basis;
⇗ Manage and maintain up-to-date training records and database of all
personnel to ensure compliance in completion of mandatory training;
⇗ Support the HRO in the implementation of internal guidelines and best
practices.
Team Management
⇗ Facilitate the engagement and provision of high quality results and
services of the team supervised through effective work planning, performance
management, coaching, and promotion of learning and development;
⇗ Provide oversight, ensuring compliance by team members with existing
policies and best practices.
Knowledge building and knowledge sharing
⇗ Provide support to the organization, facilitation and/or delivery of
training and learning initiatives for personnel on HR-related topics.
⇗ Provides sound contributions to knowledge networks and communities of
practice by synthesizing of lessons learnt and dissemination of best practices
in human resources;
⇗ Collect feedback, ideas, and internal knowledge about processes and best
practices and utilize productively;
⇗ Undertake research on a range of HR related issues and provide content for
notes/reports including quarterly and year-end reports for monitoring,
statistical and review purposes by management;
⇗ Liaise with relevant HQ and UN system units to exchange information and
follow up on pending issues.
Qualifications, Skills and Experience ⇒
⇗ The ideal candidate for the United Nations Office for Project Services
UNOPS HR Associate HR & Admin job opportunity should hold a First level
University degree Bachelor’s Degree or equivalent combined with a minimum of
two 2 years of relevant experience OR a High School/Secondary education
equivalent combined with a minimum of six 6 years of relevant experience.
Required.
⇗ Relevant experience is defined as experience in an international and/or
national organization in providing HR advisory, recruitment, administration
and/or HR-generalist services.
⇗ Language Fluency in English reading, writing and speaking is
required. Knowledge of another official UNOPS language is desired.
Competencies
⇗ Treats all individuals with respect; responds sensitively to differences
and encourages others to do the same. Upholds organizational and ethical
norms. Maintains high standards of trustworthiness. Role model for diversity
and inclusion.
⇗ Acts as a positive role model contributing to the team spirit. Collaborates
and supports the development of others. For people managers only Acts as
positive leadership role model, motivates, directs and inspires others to
succeed, utilizing appropriate leadership styles.
⇗ Demonstrates understanding of the impact of own role on all partners and
always puts the end beneficiary first. Builds and maintains strong external
relationships and is a competent partner for others if relevant to the role.
⇗ Efficiently establishes an appropriate course of action for self and/or
others to accomplish a goal. Actions lead to total task accomplishment through
concern for quality in all areas. Sees opportunities and takes the initiative
to act on them. Understands that responsible use of resources maximizes our
impact on our beneficiaries.
⇗ Open to change and flexible in a fast paced environment. Effectively adapts
own approach to suit changing circumstances or requirements. Reflects on
experiences and modifies own behavior. Performance is consistent, even under
pressure. Always pursues continuous improvements.
⇗ Evaluates data and courses of action to reach logical, pragmatic decisions.
Takes an unbiased, rational approach with calculated risks. Applies innovation
and creativity to problem-solving.
⇗ Expresses ideas or facts in a clear, concise and open manner. Communication
indicates a consideration for the feelings and needs of others. Actively
listens and proactively shares knowledge. Handles conflict effectively, by
overcoming differences of opinion and finding common ground.
NB ⇒ Candidates with no UN or UNOPS experience are strongly encouraged to
apply. Qualified female candidates are strongly encouraged to apply.
How to Apply ⇒
If interested in joining the United Nations Office for Project Services
UNOPS in the aforementioned capacity, please click on link below to visit
website and create profile or express interest if you already have a profile
on the UN system.
Click Here
]https//jobs.unops.org/Pages/ViewVacancy/VADetails.aspxid=19909
Deadline 28 th July 2020
Read and Apply Now Through
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Jobs in Kampala Uganda United Nations Office For Project Services (UNOPS) Jobs in Kampala Un Hr Associate Jobs in Kampala at United Nations Office For Project Services (UNOPS) Un Hr Associate Employment opportunities United Nations Office For Project Services (UNOPS)
Thank you and dont forget to visit again ugandajobss.blogspot.com
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