Jobs in Kalungu Uganda Procurement Associate Medical Research Council (MRC UK) /UVRI AND LSHTM UGANDA RESEARCH UNIT Jobs in Kalungu Fresher Uk Jobs in Kalungu at Procurement Associate Medical Research Council (MRC UK) /UVRI AND LSHTM UGANDA RESEARCH UNIT Fresher Uk Employment opportunities Procurement Associate Medical Research Council (MRC UK) /UVRI AND LSHTM UGANDA RESEARCH UNIT
Job Title ⇒ Procurement Associate
]https//www.blogger.com/blog/post/edit/5878136938400860152/1055985064022450367
Organization ⇒ Medical Research Council MRC UK /UVRI and LSHTM Uganda
Research Unit
Duty Station Entebbe, Uganda
Position Code ⇒ PA-820
Reports to ⇒ Head of Procurement
About US ⇒
The Medical Research Council MRC UK is an internationally recognised centre
of excellence with dominant research themes in the areas of HIV and emerging
infections, vaccines and immunity, and chronic diseases and cancer. Through a
multidisciplinary approach, intersecting basic science, epidemiological
research, social-behavioural research and the conduct of new intervention
evaluation studies, the Unit contributes knowledge on changing epidemics and
diseases, the evaluation of innovative health care options, treatment and
prevention and the development of health policy and practice in Africa and
worldwide. Following the signing of strategic transfer agreements between the
London School of Hygiene & Tropical Medicine LSHTM and the Medical
Research Council MRC UK, the Unit formally joined LSHTM on 1st February
2018. The exciting new partnership will boost research capacity into current
and emerging health issues in Africa and throughout the world. The Unit is
based at the UVRI Entebbe campus with established outposts in Kalungu, Masaka,
Wakiso and Kampala Districts.
Job Summary ⇒ The Procurement Associate will be in charge of coordinating
timely flow of information, updates, and documents between the procurement
team, and stakeholders; collecting analyzing procurement data and publishing
procurement performance reports. Also assists Procurement Officers in
performance some buying functions and acts in Procurement Officer Capacity in
the event of leave/ absence of a Procurement Officer.
Key Duties and Responsibilities ⇒
Collecting and providing regular updates on pending purchase requests to
users
⇗ Develop, a tracking/update tool that contains all pending purchase requests
and user inquiries; update the status of each inquiry daily and share an
update with requesters daily;
⇗ Check the Enterprise Resource Planning ERP tool Microsoft Dynamics
Navision for all new purchase requisitions and add these to the tracking/
update tool. In addition, add any new inquiries arising outside of the ERP
tool to the tracking/ update tool;
⇗ Collect regular updates from Procurement Officers and Head of Procurement
on progress of their respective pending purchase requests and update the
tracking/ update tool each week with updates that are accurate and useful to
users;
⇗ Check weekly shipping plan and shipping pre-alerts from the shipping agents
and update the tracking/ update tool to show import orders that are planned
for shipping, in transit, under customs clearance or delivered to stores,
rejected/ returned, pending payment, paid;
⇗ Contact Shipping agents and clearing agents for updates on import orders
that are planned for shipping or undergoing customs clearance and update
tracking/update tool accordingly;
Coordinating delivery of importation orders
⇗ Regularly contact and liaise with shipping agents to inform them of orders
requiring collection and orders to be delivered to shipping agent by
suppliers;
⇗ Support Procurement Officers in following up with suppliers on orders that
are due for collection or delivery or delayed and push for fulfilment or new
delivery dates;
⇗ Require shipping agent to provide pre-alert documents including invoices,
waybills/ bills of lading, export certificates;
⇗ Contact suppliers for certificates of conformity, certificates of analysis,
material safety data sheets and any other documents required by shipping and
clearing agents for successful shipping and customs clearance of imported
consignments;
⇗ Liaise with the Unit pharmacist to lodge applications for National Drug
Authority Import Verification Certificates NDA VCs and with the clearing
agent to apply for Uganda National Bureau of Standards UNBS destination
inspection for all import shipments that require them;
⇗ Request Cash or Bank Transfer payments per Unit Accounts Payables Policy
and coordinate with drivers and/ or accountants and regulatory agencies to
ensure payments for permits/ inspections are made in timely fashion, and
permits are provided/ inspections are conducted accordingly;
⇗ Respond to inquiries of shipping agent on orders to be consolidated or
separated from weekly shipping consignments;
⇗ Instruct shipping agent when required, on treatment of different orders,
pickups, deliveries and shipments;
⇗ Consult Procurement Officers on any information needed by shipping agents
and act as single point of contact between Unit and shipping agent/ customs
clearing agent.
Managing the ‘Logistics' procurement category
⇗ Be accountable for procuring logistics requirements of the Unit, in
compliance with the Unit Procurement Policies and Standard Operating
Practices, including procurement of shipping agent and clearing agent
services;
⇗ Manage sourcing, selection and ordering of services of couriers for
shipment of samples, biological shipments and courier shipments both locally
and internationally;
⇗ Receiving payment schedules and invoices from logistics and clearing
agents, checking accuracy of the same, submitting these for requisitioning,
approval and following up their timely payment.
Coordination of procurement component of the Unit purchase-to-pay process
⇗ Track all procurement deliveries to the Unit and ensure these are
appropriately forwarded for payment and settled in accordance with the Unit's
Accounts Payables Policy;
⇗ Regularly update the tracking/update tool with the payment status of each
outstanding order;
⇗ Coordinate with the Stores department, Procurement department, Finance
department and Suppliers to troubleshoot/ investigate and resolve any
contested or ‘on-hold' deliveries and ensure these are escalated for resolving
or resolved and payments settled;
⇗ Receive the Finance ‘Outstanding Pre - payments' report and follow up with
Procurement Officers, Requesters, and Stores to provide correct updates on the
status of open pre-paid orders;
Procurement performance reporting
⇗ Keep track of the annual tender and initiatives plans and produce a monthly
dashboard/report on progress of completion of tenders and initiative projects;
⇗ Keep track of the annual Procurement team targets and publish a monthly
update on progress towards achieving Procurement objectives;
⇗ Collect and analyse data from the ERP tool and other sources, on each
purchase request and the different stages from need realization to delivery.
In addition, use this data to report on Procurement's performance in achieving
service levels and turnaround times, for each purchase request;
Provide Support to Procurement Officers
⇗ Relieve Procurement Officers and perform Procurement officer functions when
a Procurement Officer is on leave, out of office or when assigned to do so by
Head of procurement;
⇗ Perform any reasonable clerical actions requested by Procurement Officers
including filing, inspecting deliveries following up with suppliers and/ or
requestors on specific requests;
⇗ Performing any other reasonable duties as may be requested by the Head of
Procurement from time to time.
Qualifications, Skills and Experience ⇒
⇗ The ideal candidate for the Procurement Associate job placement should
preferably hold a Bachelor's degree in Procurement, Logistics, Supply Chain
management, Commerce, Business Administration, Economics, Statistics,
Commerce, Accounting, or related field required;
⇗ CIPS qualification, minimum Level 5 as an alternative to Bachelor's degree
may be considered;
⇗ At least 2 years of experience in procurement or experience in a supply
chain role with significant purchasing exposure; preferably in a donor funded
setting;
⇗ At least 2 years' experience in an analytical role, working with
spreadsheets, analyzing data and producing reports;
⇗ At least 2 years' experience working with an Enterprise Resource Planning
ERP system;
⇗ Intermediate level user of Microsoft Excel Knowledge of use of MS Excel
FORMULA tab and the function library therein, DATA Tab tools and functions,
consolidating data, using PivotTables and Subtotals beyond the introductory
level, Charting data and formatting Charts, able to create compound and
complex formulas, such as array formulas, able to build spreadsheet models,
dashboards and automated templates for use by lower level users of Excel
⇗ Good knowledge of standard workplace IT - tools such as use of computers,
printers, scanners and the Windows Office suite.
⇗ Good understanding of international trade, logistics, laws, practices and
Uganda customs requirements
How to Apply ⇒
Follow the link below to fill a form and submit your application
documentation
Click Here ]https//redcap.link/ProcAssociate
Filling the form more than once will lead to automatic disqualification. High
level of integrity while filling the form is required and will be considered
during shortlisting.
The applications should be addressed to
The Head of Human Resources,
MRC/ UVRI and LSHTM Uganda Research Unit,
P.O. Box, 49,
Entebbe, Uganda.
Deadline 28 th August 2020 by 500pm.
Consider your application unsuccessful if not contacted within eight 8 weeks
after the closing date of the advert. Any form of lobbying at any stage will
lead to automatic disqualification. By submitting your personal information,
you consent to the MRC/ UVRI and LSHTM Uganda Research Unit holding and using
it in accordance with its recruitment policy and procedure. The Unit reserves
the right to verify documents attached with the relevant awarding institutions
to authenticate their validity.
NB Only shortlisted candidates will be contacted for interview. This position
is open to Ugandan nationals only. Strictly follow the application procedure
as failure to do so will lead to automatic disqualification.
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Jobs in Kalungu Uganda Procurement Associate Medical Research Council (MRC UK) /UVRI AND LSHTM UGANDA RESEARCH UNIT Jobs in Kalungu Fresher Uk Jobs in Kalungu at Procurement Associate Medical Research Council (MRC UK) /UVRI AND LSHTM UGANDA RESEARCH UNIT Fresher Uk Employment opportunities Procurement Associate Medical Research Council (MRC UK) /UVRI AND LSHTM UGANDA RESEARCH UNIT
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