Jobs in Kalungu Uganda Medical Research Council (MRC UK) /UVRI AND LSHTM UGANDA RESEARCH UNIT Jobs in Kalungu Procurement Officer Uk Jobs in Kalungu at Medical Research Council (MRC UK) /UVRI AND LSHTM UGANDA RESEARCH UNIT Procurement Officer Uk Employment opportunities Medical Research Council (MRC UK) /UVRI AND LSHTM UGANDA RESEARCH UNIT
Job Title ⇒ Procurement Officer
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Organization ⇒ Medical Research Council MRC UK /UVRI and LSHTM Uganda
Research Unit
Duty Station Entebbe, Uganda
Position Code ⇒ PO-820
Reports to ⇒ Head of Procurement
About US ⇒
The Medical Research Council MRC UK is an internationally recognised centre
of excellence with dominant research themes in the areas of HIV and emerging
infections, vaccines and immunity, and chronic diseases and cancer. Through a
multidisciplinary approach, intersecting basic science, epidemiological
research, social-behavioural research and the conduct of new intervention
evaluation studies, the Unit contributes knowledge on changing epidemics and
diseases, the evaluation of innovative health care options, treatment and
prevention and the development of health policy and practice in Africa and
worldwide. Following the signing of strategic transfer agreements between the
London School of Hygiene & Tropical Medicine LSHTM and the Medical
Research Council MRC UK, the Unit formally joined LSHTM on 1st February
2018. The exciting new partnership will boost research capacity into current
and emerging health issues in Africa and throughout the world. The Unit is
based at the UVRI Entebbe campus with established outposts in Kalungu, Masaka,
Wakiso and Kampala Districts.
Job Summary ⇒ The Procurement Officer will provide efficient procurement
service for the Unit, employ global best procurement practice; procuring both
locally and internationally, ensuring best value for money at all times,
upholding the highest standards of ethical conduct, complying with all
appropriate Unit policies and processes on procurement and financial
governance.
Key Duties and Responsibilities ⇒
Prepare and execute annual procurement plans
⇗ Liaise with requesters, Grants office and Programme administrators to
determine all major project requirements for the financial year and prepare a
procurement plan;
⇗ Generate initiatives to deliver value, save costs and maximize resources
for the financial year; include these initiatives on the procurement plan;
⇗ Deliver all requirements, initiatives and projects on the plan in timely
fashion whilst achieving the objectives of each sourcing project;
Manage Procurement Categories
⇗ Own selected procurement categories and routinely analyse the supply market
and internal context and design category strategies for said categories;
⇗ Conduct sourcing and procurement for all purchase requirements falling in
your categories including Requests for Quotation RFQ, Requests for
Information RFI, Requests for Proposals RFP, Tendering ITB and supplier
negotiations;
⇗ Ensure appropriate planning is done before execution of high value sourcing
projects
⇗ or tenders;
⇗ Support requesters in preparation of specifications and prepare
solicitation documents for all different sourcing methods RFQ, RFP, ITB;
⇗ Provide guidance to tender evaluation teams during the tender evaluation
process and prepare award recommendations/ cases for approval;
Conduct Contracting and Vendor Management
⇗ Draft both local and international contracts, MOUs, Purchase Agreements of
varying value and complexity ensuring adequate contractual protection for the
Unit, as well assuring supplier performance;
⇗ Advise Unit authorized signatories of risks/ benefits at contract sign-off
stage and obtain contract sign off for contracts in your categories;
⇗ Manage delivery of contracts and performance of vendors; conduct vendor
performance review meetings and manage supplier performance improvement plans
and where necessary, terminate contracts;
⇗ Manage supplier disputes with a view to amicable resolution/ win-win
outcome for both Unit and Supplier;
Support provision of procurement updates
⇗ Add all new purchase requisitions to the tracking/ update tool. In
addition, add any new inquiries arising outside of the ERP tool to the
tracking/ update tool;
⇗ Provide daily and accurate updates to the Procurement Associate, of your
pending purchase requests;
⇗ Check weekly shipping plan and shipping pre-alerts from the shipping agents
and provide updates to the Procurement Associate, for entry into the tracking/
update tool, to show import orders that are planned for shipping, in transit,
under customs clearance or delivered to stores, rejected/ returned, pending
payment, paid;
⇗ Contact Shipping agents and clearing agents for updates on import orders
that are in the pipeline and provide updates to the Procurement Associate
accordingly;
Champion compliance with Unit Procurement and Financial Policies and
Standards
⇗ Observe highest standards of ethical conduct and comply with all Unit
policies and SOPs;
⇗ Provide guidance to requesters and other staff on applicable Procurement
policies in different situations and the correct procurement channels to use
in acquiring their requirements;
⇗ Support both internal and external audits, provide responses to audit
queries relevant to your categories, and implement gap-closing actions for any
audit gaps identified;
⇗ Compile a monthly report of procurement non-compliance incidences and
submit to management for review and action;
⇗ Scrutinise and interrogate procurement exception requests in your category
before submitting for approval;
Drive Continuous Improvement
⇗ Seek out and implement best practices as well as generating and
implementing innovations that add value to the Unit's Procurement processes or
deliver significant value for money benefits to the Unit;
⇗ Contribute to procurement policy and process improvements by documenting
and motivating for the adoption of improved workflows, templates, processes
and so on;
⇗ Contribute significantly and positively to the achievement of the
Procurement team objectives and the overall organizational goals;
⇗ Provide expert advice and recommendations when required by the Unit
⇗ Utilise available training and development opportunities to improve skills
and gain relevant knowledge that is useful in your role
⇗ Train newly inducted staff and existing staff on Procurement policy,
systems and SOPs as required;
Support the Logistics process for imports
⇗ Regularly contact and liaise with the Procurement Associate on orders
requiring collection by the shipping agent;
⇗ Chase supplier on orders that are due for collection or delivery or delayed
and push for fulfilment or new delivery dates;
⇗ Obtain safety any other shipping documents required for successful shipping
and customs clearance of imported consignments;
⇗ Liaise with the Unit pharmacist to lodge applications for National Drug
Authority Import Verification Certificates NDA VCs and with the clearing
agent to apply for UNBS destination inspection for all import shipments that
require them.
⇗ Request Cash or Bank Transfer payments per Unit Accounts Payables Policy
and coordinate with drivers and/ or accountants and regulatory agencies to
ensure payments for permits/ inspections are made in timely fashion, and
permits are provided/ inspections are conducted accordingly;
⇗ Respond to inquiries on orders to be consolidated or separated from weekly
shipping consignments;
⇗ Advise Procurement Associate, when required, on treatment of different
orders, pickups, deliveries and shipments;
Support Procurement performance reporting
⇗ Keep track of the annual tender and initiatives plans and provide updates
for the monthly performance dashboard/report;
⇗ Keep track of the annual Procurement team targets and provide a monthly
update on progress towards achieving your assigned objectives;
Provide Support to the Head of Procurement and Procurement Associate
⇗ Relieve the Head of Procurement or the Procurement Associate and perform
their functions when either is on leave, out of office or when assigned to do
so by Head of procurement;
⇗ Performing any other reasonable duties as may be assigned by the Head of
Procurement from time to time.
Qualifications, Skills and Experience ⇒
⇗ The ideal candidate for the Procurement Officer job placement should
preferably hold a Bachelor's degree in Procurement, Logistics, Supply Chain
management, Commerce, Business Administration, Economics, Statistics,
Commerce, Accounting, or related field required;
⇗ CIPS qualification, minimum Level 6 as an alternative to Bachelor's degree
may be considered;
⇗ At least 3 years of experience in procurement or experience in a supply
chain role with significant purchasing exposure; preferably in a donor funded
setting;
⇗ At least 2 years' experience in an analytical role, working with
spreadsheets, analyzing data and producing reports;
⇗ At least 2 years' experience working with an Enterprise Resource Planning
ERP system;
⇗ Intermediate level user of Microsoft Excel Knowledge of use of MS Excel
FORMULA tab and the function library therein, DATA Tab tools and functions,
consolidating data, using PivotTables and Subtotals beyond the introductory
level, Charting data and formatting Charts, able to create compound and
complex formulas, such as array formulas, able to build spreadsheet models,
dashboards and automated templates for use by lower level users of Excel
⇗ Good knowledge of standard workplace IT-tools such as use of computers,
printers, scanners and the Windows Office suite.
⇗ Good understanding of international trade, logistics, laws, practices and
Uganda customs requirements
How to Apply ⇒
Follow the link below to fill a form and submit your application
documentation
Click Here ]https//redcap.link/ProcOfficer
Filling the form more than once will lead to automatic disqualification. High
level of integrity while filling the form is required and will be considered
during shortlisting.
The applications should be addressed to
The Head of Human Resources,
MRC/ UVRI and LSHTM Uganda Research Unit,
P.O. Box, 49,
Entebbe, Uganda.
Deadline 21 st August 2020 by 500pm.
Consider your application unsuccessful if not contacted within eight 8 weeks
after the closing date of the advert. Any form of lobbying at any stage will
lead to automatic disqualification. By submitting your personal information,
you consent to the MRC/ UVRI and LSHTM Uganda Research Unit holding and using
it in accordance with its recruitment policy and procedure. The Unit reserves
the right to verify documents attached with the relevant awarding institutions
to authenticate their validity.
NB Only shortlisted candidates will be contacted for interview. This position
is open to Ugandan nationals only. Strictly follow the application procedure
as failure to do so will lead to automatic disqualification.
Read and Apply Now Through
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Jobs in Kalungu Uganda Medical Research Council (MRC UK) /UVRI AND LSHTM UGANDA RESEARCH UNIT Jobs in Kalungu Procurement Officer Uk Jobs in Kalungu at Medical Research Council (MRC UK) /UVRI AND LSHTM UGANDA RESEARCH UNIT Procurement Officer Uk Employment opportunities Medical Research Council (MRC UK) /UVRI AND LSHTM UGANDA RESEARCH UNIT
Thank you and dont forget to visit again ugandajobss.blogspot.com
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