Ministry Of Water And Environment Uganda Procurement Specialist World Bank Icrp Project Jobs Jobs

Jobs in Kampala Uganda Ministry Of Water And Environment Jobs in Kampala Procurement Specialist World Bank Icrp Project Jobs Jobs in Kampala at Ministry Of Water And Environment Procurement Specialist World Bank Icrp Project Jobs Employment opportunities Ministry Of Water And Environment

Job Title ⇒ Procurement Specialist
]https//www.theugandanjobline.com/
Organization ⇒ Ministry of Water and Environment
Project Name ⇒ Irrigation for Climate Resilience Project ICRP
Funding Source ⇒ World Bank
Duty Station ⇒ Kampala, Uganda
Reports to ⇒ Project Coordinator ICRP
About US
The Ministry of Water and Environment MWE was established in 2007, from the
then Ministry of Water, Lands and Environment, following the cabinet decision
taken on 15th April, 2007. It has the overall responsibility of the
development, managing, and regulating water and Environment resources in
Uganda. In the process of executing all its operations, the Ministry is
committed to zero tolerance to fraud and corruption as guided by the existing
legal national frameworks and institutions.
About World Bank ICRP Project
The Irrigation for Climate Resilience Project ICRP aims to support the
Government of Uganda GoU in the shift towards more resilient agriculture
through the development of sustainable irrigation services. The project
intends to address Uganda’s climate change vulnerabilities by i promoting
adoption of irrigation by small farmers, in synergy with other agriculture
inputs and technologies; ii increasing water storage capacity; iii
promoting drainage; and iv promoting sustainable catchment management.
Through the introduction of irrigation services, combined to the provision of
extension services and facilitated access to agri-inputs, farmers are expected
to record more stable and higher yields, increase intensification by cropping
also during the dry season, and diversification by introducing higher value
crops. This change will be pulled by the market, with irrigation becoming the
anchor for stronger producer organizations and development of value chains.
The project recognizes the need to explore a range of irrigation models
adapted to local needs.
Job Summary ⇒ The Procurement Specialist will ensure timely implementation
of the procurement process in accordance to the procurement plan to ensure
timely acquisition of goods, works, Non-Consulting services and consulting
services. The selected Consultant is expected to play a key coordination role
between all stakeholders in in the procurement cycle.
Key Duties and Responsibilities
⇗ Coordinate Procurement Function between the component Coordinators and the
Procurement and Disposal Unit on behalf of the Head Procurement and Disposal
Unit.
⇗ In consultations with the Project Coordinator and Component Coordinators,
the Procurement Specialist will prepare, update, and monitor the
implementation of the Project procurement plan.
⇗ In close liaison with the Project Coordinator, ensure timely
preparation/updating, and submissions of the project Procurement plans for
review and approval of the World Bank.
⇗ In consultation with Project Coordinator and Head Procurement and Disposal
Unit, prepare bidding documents for acquisition of goods, works and non-
consulting services, and the REOI and RFP for consulting services.
⇗ v. Ensure that procurement procedures follow those prescribed in the
Project Implementation Manual in accordance to the Procurement Regulations for
IPF Borrowers July 2016 revised November 2018 are followed.
⇗ Take a lead in the bidding and selection processing, including organising
pre-bid or pre-proposal meetings, providing clarifications, coordinating the
Receipt of bids/proposals, leading and participating in the opening of
bids/proposals/expressions of interest
⇗ In close consultation with Project Coordinator and Head Procurement and
Disposal Unit, participate in Evaluation of Expression of Interest,
Quotations, bids and Proposals.
⇗ In close consultation with the Project Coordinator and Head Procurement and
Disposal Unit, prepare and make submissions to the Contracts Committee.
⇗ Coordinate/make arrangements and participate in Contract negotiations for
consultancy services and technical discussions for goods and Works, where
applicable, to provide technical guidance.
⇗ Working closely with the user department, if need arises, draft contract
for Contracts Committee and IDA review, and clearance of the Attorney General
and ensuring timely signing of contracts
⇗ Verify that Procurement requests are in accordance to the approved
Procurement Plan.
⇗ Prepare and timely publish general and specific procurement notices/
invitation for bids and contract award notices.
⇗ Work closely with Component Coordinators to ensure that Terms of Reference
or technical specifications are obtained timely from relevant Technical
Departments.
⇗ In consultation with the Technical Departments, take a lead in the
preparation of bidding documents, request for proposals, consultant’s
shortlists and other documents based on relevant procedures for the
procurement of Goods, Works and on Consultant Services and for the selection
of consulting services
⇗ Support capacity building in procurement management of staff that deal with
procurement issues in using World Bank and PPDA Regulations, ensuring the
differences between the two procedures are clarified.
⇗ Ensure that clearance/No-objections from World Bank is obtained if
required.
⇗ Preparation of Procurement progress reports at a minimum on monthly basis,
highlighting among others the progress on processing various contracts,
constraints met and any other issues that require Management attention;
⇗ Participate in Contract monitoring and administration by ensuring that in
close liaison with the Technical Departments that all procurement contracts
are efficiently managed, monitored and timely completed in order to get the
value for money good quality at a lower cost.
⇗ To enhance the efficiency and effectiveness of the Procurement Data
Management system and in particular set up a filing and record keeping system
that ensures that procurement records are easily retrievable and available for
procurement audits and Post Procurement Reviews PPR exercise and follow up
implementation of PPR recommendations working closely with the Head PDU.;
⇗ Maintain complete procurement files and records including all
correspondence related to procurement activities; seek legal advice where
appropriate.
⇗ Prepare procurement inputs to quarterly FMR progress reports.
⇗ Monitor and track contracts being processed, identify
constraints/challenges/issues especially deviations from agreed procurement
schedules and seek to resolve issues in a timely manner in appropriate
consultation with the Project Coordinator
⇗ Compile procurement files to facilitate the,
⇗ Prepare and update the Procurement/Contracts Register List of all
procurement contracts awarded.
⇗ Report immediately any noted fraud and corruption or governance issues with
Procurement and other staff, Bidders and Consultants.
⇗ Any other duties that may be assigned by his/her Supervisor from time to
time in furtherance of the above responsibilities.
Key Performance Indicators
⇗ Annual Procurement Plans and regular updates
⇗ Weekly and Monthly Procurement status reports/updates submitted to HPDU and
World Bank and Contract Management reports as availed by Contract Manager as
well bottlenecks identified
⇗ Monthly update of procurement monitoring form to be provided to all user
departments to be filled and submitted timely provide input into Monthly
Contracts Implementation Status reports for all contracts showing the total
amount of the contract, amount already paid and balance to be paid on each
contract as well as any noted challenges risks, etc and proposed mitigation
plans.
⇗ Timely coordination with Technical departments for technical inputs,
preparation and timely submission of documents during procurement processing
to Contracts Committee and then to World Bank as the need arises;
⇗ Contracts Register in place
⇗ Demonstrate behaviour of professional and personal ethics, integrity and
transparency in dealing with internal clients and service providers.
⇗ Acceptable Record Keeping system in place.
⇗ Schedule of pre-bid/pre-proposal meetings, Proposal opening, bid opening,
Financial opening, and negotiations shared with relevant User Departments,
Contracts Committee and other stakeholders if any at least 2 weeks before
planned date.
⇗ Fortnightly updates to the Schedule of bid securities, validity periods
etc. submitted and expiration dates as well as for the performance guarantees
to ensure timely extension is effected at least two weeks before expiry.

Qualifications, Skills and Experience ⇒
⇗ The applicant must hold a University degree in Procurement, Business
Administration, Economics, Engineering or other related courses with a Masters
Degree in either Procurement, Economics, Business Administration, Project
Planning and Management or other related courses with extensive and
demonstrated experience in procurement in all aspects of procurement of goods,
non-consulting services, Works and consulting services;
⇗ A strong experience of at least 6 years’ general experience in procurement
services with 3 years’ experience in public sector and at least 2 years
working experience handling processing under a World Bank financed project
with a demonstrated strong track record;
⇗ Previous experience in processing high value contracts subject to
international competition, and in working with multi-sectoral/cross
departmental teams are added advantages.
⇗ Good oral and written communication skills. Should be fluent in English.
Proven integrity in handling public resources and in executing duties.
⇗ Working knowledge of the PPDA procurement rules and procedures.
⇗ Demonstrated proficiency in World Bank funded Procurement management.
⇗ A high level of interpersonal and management skills and ability to work
with teams in the organisation at all levels.
⇗ Must be able to work under pressure and tight deadlines
⇗ Computer knowledge and skills in Microsoft packages and internet/email is a
mandatory requirement.
⇗ Proven integrity and confidentiality in handling public resources
How to Apply
All suitably qualified and interested candidates are invited to submit their
expressions of interest and CV with a phone contact, postal address and e-mail
address to the address below. Please attach a Copies of relevant academic
documents/qualifications and b Copies of the appointment
letters/Contracts of the current or most recent employment.
Address to
The Head,
Procurement & Disposal Unit
Ministry of Water and Environment Headquarters
Plot 3-7, Kabalega Crescent, Luzira
Kampala, Uganda
NB Only shortlisted candidates shall be contacted.
Deadline 9th November, 2020 by 1400 hours

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Jobs in Kampala Uganda Ministry Of Water And Environment Jobs in Kampala Procurement Specialist World Bank Icrp Project Jobs Jobs in Kampala at Ministry Of Water And Environment Procurement Specialist World Bank Icrp Project Jobs Employment opportunities Ministry Of Water And Environment

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Brown Alex Sunday, 8 November 2020 Employment opportunities at Kampala Jobs in Kampala Ministry Of Water And Environment Uganda Jobs