Johns Hopkins Center For Communication Programs (CCP) Uganda Administrative Officer Usaid Grant Jobs Jobs

Administrative Officer Usaid Grant Jobs Jobs in Kampala Uganda,Johns Hopkins Center For Communication Programs (CCP) Jobs in Kampala Uganda. Administrative Officer Usaid Grant Jobs Jobs in Kampala at Johns Hopkins Center For Communication Programs (CCP).

Job Title ⇒ Administrative Officer
]https://www.theugandanjobline.com/
Organization ⇒ Johns Hopkins Center for Communication Programs CCP
Funding Source ⇒ United States Agency for International Development USAID
Reports to ⇒ Sr. HR & Administration Manager
Job Location ⇒ Kampala, Uganda

About Johns Hopkins Center for Communication Programs:
Johns Hopkins Center for Communication Programs CCP is a leader in strategic
communication and research that facilitates access to information and exchange
of knowledge to improve health. CCP has more than 60 projects that employ
staff in more than 40 countries around the world. CCP has unparalleled
experience as a global center for Social and Behavioral Change excellence.
Through its projects, CCP harnesses the power of social and behavior change
communication to encourage the adoption of healthy behaviors in the projects
implemented worldwide.

Project Background:
The Social and Behavioral Change Activity SBCA is a five-year program
implemented through a cooperative agreement between the United States Agency
for International Development USAID/Uganda and Johns Hopkins Center for
Communication Programs CCP. The vision of USAID’s Social and Behavioral
Change Activity is a Uganda where individuals and communities are not just
healthy, but resilient, supported by strong adaptable systems and institutions
to lead productive lives. The SBC Activity supports the Government of Uganda
GoU and US government USG implementing partners to design and implement
Social and Behavioral Change SBC communication initiatives that contribute
towards reduction in Maternal and Child mortality, Malaria prevalence, Total
Fertility rate, new HIV infections, TB prevalence and improved Nutrition out
comes, resilience and improved SBC systems and expertise.

Job Summary ⇒ The Administrative Officer will provide support in a variety
of administrative and office functions. This position requires knowledge of
organizational and departmental policies and procedures in order to
communicate information involving programs, functions, and services. This
position reports to the Senior HR & Administration Manager to address the
administrative functions of the Finance and Administrative team.

Key Duties and Responsibilities ⇒
Office Administrative Functions
⇗ Ensure the opening and closing of CCP office on a daily basis including as
needed after hours and on weekends
⇗ Schedule routine and ad hoc office cleanings
⇗ Set-up and maintain filing system relevant to assigned administrative
functions
⇗ Handles confidential and non-routine information and explains departmental
policies when necessary
⇗ Provide support to receiving deliveries of supplies and materials by
confirming goods receipt against invoice or contract specifications
⇗ Provides back-up support to Reception when other Administrative Associates
are unavailable
⇗ Ensure CCP and project office locations have the appropriate signage
adhering to municipal and other government requirements and periodically
checking the condition of the signage
⇗ Identify appropriate office space in conjunction with field staff when
necessary
⇗ Track all leases for leased office space and MoUs for shared office space,
including timely renewal and termination
⇗ Work with the Baltimore contact person to get leases signed by JHU general
counsel
⇗ Liaise with landlords on issues concerning the lease agreement as they
arise
⇗ Ensure all CCP offices are opened and closed and are equipped with the
necessary supplies, materials, equipment and other resources needed for a
functioning office
Travel, external conference and workshops
⇗ While it is the individual staff person’s responsibility to inform the
Finance & Admin team in advance of travel and activity requests, proactively
gather travel, transport and external activity needs to mitigate the requests
that can become quickly overwhelming
⇗ Make external conference, workshop, training and travel arrangements for
staff as requested including lodging, flights, car hire, and ferry/boat hire
services, which are usually complex and ever-changing
⇗ Keep staff updated on arrangements and changes in advance when known
⇗ When project vehicles are not available, arrange for transport services to
facilitate staff movement
Inventory and asset management
⇗ Monitor and schedule routine and as needed maintenance and repair services
for major equipment items e.g. vehicles, photocopiers, generators, etc.
⇗ Maintain schedule of and coordinate routine and as needed office
maintenance and repairs
⇗ Monitor and track the fuel card utilization comparing vehicle tracking
report with manual fuel logs against receipts
⇗ Maintain vehicle logbooks, registration cards and other documents pertinent
CCP vehicle ownership
⇗ Ensure logbooks are being accurately completed by drivers and passengers
⇗ Provide training and guidance as needed to ensure the proper handling and
management of all program and organization assets and inventory
⇗ Request fuel card top-ups
⇗ Before all assets, inventory or vehicles are put into use, update registers
with required information in full when new items are purchased; ensure the
appropriate marking/branding/etching of program assets before dissemination
⇗ Track, monitor and update the asset and inventory registers based on asset
and inventory movement including reassignment, location and condition
⇗ Ensure the proper sign-out and return of inventory and assets and follow-up
with staff to ensure the items are returned timely or update the return dates
⇗ Adhere to CCP policies on the management of lost or stolen assets and
inventory
⇗ Maintain a just-in-time style consumable inventory register to ensure
adequate and appropriate consumable inventory and utility levels
⇗ Prepare the annual USAID-required non-expendable property report


Qualifications, Skills and Experience ⇒
⇗ The applicant must hold a Bachelor’s degree in Business Administration or
related field
⇗ At least 5 years’ experience in the NGO sector within Uganda in office
administration
⇗ At least 5 years’ experience managing USAID projects; experience managing
USAID contracts is an added advantage
⇗ Strong organizational and management skills
⇗ Good problem solving and independent thinking skills
⇗ Strong working relationships and interpersonal communication skills
⇗ Ability to read, analyze and interpret general procedures and government
regulations
⇗ Ability to write reports, business correspondence and procedure manuals
⇗ Ability to effectively present information and respond to questions from
groups of managers, clients, customers and general public
⇗ Intermediate competency in Microsoft Word and Excel and beginner competency
in PowerPoint
⇗ Strong computer aptitude
⇗ Ability to work well with others
⇗ A customer service oriented individual with ability to deal with staff and
service providers
⇗ Ability to work independently in a high profile, fast-paced and multi
tasked environment
⇗ Must be able to demonstrate highly effective communications skills, both
written and spoken in English to staff in the head office and field offices

How to Apply ⇒
All applications must be submitted using the web form at the link below

Click Here
]https://docs.google.com/forms/d/e/1FAIpQLSexq0gRi0nmJBgg8lSLo28qmolEX05P4HHQoSu-
emjzdeKw/viewform?usp=sflink

Apply Through

style="display:block"
data-ad-client="ca-pub-3026139205156568"
data-ad-slot="2061445930"
data-ad-format="auto">

Email⇒
URL⇒Link

Warning: Never Pay money for getting a job.

Thank you and dont forget to visit again ugandajobss.blogspot.com website

Administrative Officer Usaid Grant Jobs Jobs in Kampala Uganda,Johns Hopkins Center For Communication Programs (CCP) Jobs in Kampala Uganda. Administrative Officer Usaid Grant Jobs Jobs in Kampala at Johns Hopkins Center For Communication Programs (CCP).

Thank you and dont forget to visit again ugandajobss.blogspot.com

Brown Alex Wednesday, 17 June 2020 Jobs in Johns Hopkins Center For Communication Programs (CCP) Uganda Jobs in Kampala