Marie Stopes Uganda Grants Manager Jobs

Jobs in Kampala Uganda Marie Stopes Jobs in Kampala Grants Manager Jobs in Kampala at Marie Stopes Grants Manager Employment opportunities Marie Stopes

Job Title ⇒ Grants Manager
]https//www.theugandanjobline.com/
Organization ⇒ Marie Stopes
Duty Station ⇒ Kampala, Uganda
Reports to ⇒ Grants Director
About US
Marie Stopes Uganda MSU is a Non-Government Organisation that strives to
offer affordable reproductive health services through a range of static
clinics and outreaches to communities.
Job Summary ⇒ The purpose of this role is to help secure new donor funding,
manage donor compliance, monitor progress of grants against Key Performance
Indicators and spend against budget to ensure strong stewardship of donor
funding. The role will support grant-funded project implementation, and will
lead grant planning, reporting and donor audit at Marie Stopes while ensuring
a close and collaborative working relationship with Project Implementation
Leads and Directorates. The post is key in ensuring that Marie Stopes suffers
no financial losses or damage to its reputation in the management of grants
and to ensuring sustainability through securing new funding streams. The
Grants Manager works in a virtual Project Management team with key Finance,
RME, Clinical Quality, Implementation Leads including Channel Heads and
reports to the Grants Director. S/he is part of the Grants Directorate. The
overall purpose of the Grant Management Unit is the oversight and provision of
proactive support in ensuring proper stewardship of Marie Stopes’ assets to
achieve agreed strategy and long term financial sustainability.
Key Duties and Responsibilities ⇒
Project and Organisational Budgeting and Planning
⇗ Lead budget compilation at the project proposal stage. Review budgets and
assist with amendments and forecasts before submission to donors.
⇗ Ensure that contribution to MS support/running costs is maximized in the
development of project or funding proposals.
⇗ Lead the phasing of project budgets and designing a pattern of project
spends that aligns with approved delivery plans/milestones
⇗ Take an active role in the development /incorporation of project and funder
dimensions to the organizational budgets including annual business plans.
Grant Accounting & Management
⇗ In liaison with the Director of Grants and the Finance Director, interact
effectively with donors and LSO donor teams, regarding a variety of issues,
such as budget revisions, income requests, donor compliance and project
implementation progress.
⇗ Translate project contracts into clear compliance requirements and
deliverable deadlines including reporting deadlines.
⇗ Monitor performance against Key Performance Indicators and against work
plans to ensure projects are on track to meet donor and grant deliverables.
⇗ Monitor actual expenditure against budget to ensure spend is in line with
work plans.
⇗ Analyse project transactions with Implementation Leads on a monthly basis
to review coding to ensure spend is allowable, align activities with costs and
identify actions required for potential over or under expenditure.
⇗ Produce accurate and timely monthly comparative project reports that are
circulated to Implementation Leads, the Grants Director and other relevant
staff that alerts management of the progress of the projects.
⇗ Coordinate inputs from Implementation Leads to produce high quality donor
narrative reports that use donor compliant language.
⇗ Organise and participate in monthly meetings with Implementation Leads to
review monthly Project reports against budgets
⇗ Alert the Finance Director to risks from over/under expenditure, late
reporting, control weaknesses or non-compliance with other donor guidelines.
Donor Compliance
⇗ Monitor project performance to ensure projects are on track against KPIs.
This includes monitoring project deliverables, budgets, spend against budget,
and appropriate coding and cost recovery against each grant and raising any
areas of concern to the Directors
⇗ Be familiar with relevant donor regulations and rules, as well as MSI
policies and procedures, and ensure project implementation is compliant with
these regulations, policies, and procedures
⇗ Minimise disallowed expenditures and potential loses to MS through active
monitoring of expenditure types, procurement processes, documentation and
adherence to reporting deadlines
⇗ Ensure compliance with the financial and other requirements of donors
through monitoring and support visits to the field. Initiate internal audits
as may be necessary.
⇗ Oversight of an orderly and up to date filing system for all grant key
documents including submitted funding proposals, donor agreements, budgets,
logframes, narrative and financial reports, key donor correspondence.
Donor Reporting Financial
⇗ Support Finance to prepare monthly, interim and final Financial Donor
reports timely and accurately as per Donor reporting requirements with
funders. Liaise with the Project Implementers on any issues that may arise
promptly.
⇗ Work with finance to ensure the integrity of financial donor reports by
validating the coding of both income and expenditure transactions
⇗ Provide variance analysis and narrative.
Donor Audits and Donor/Stakeholder Engagement
⇗ Ensure that donor audits are properly scheduled and communicated in advance
to the relevant staff including the Grants Director and Finance Director.
⇗ Ensure proper planning of donor audits including the availability to the
required documents and files prior to audits to minimize financial losses to
MS as well as any damage to Marie Stopes reputation.
⇗ Assist in preparing for Marie Stopes statutory audits particularly in the
preparation of the necessary grants schedules with supporting documentations
and reconciliation of all grants related accounts.
⇗ Assist in preparing for donor engagement visits as required.
⇗ Act as donor lead grants by participating in bi-weekly, monthly, quarterly
and bi-annual donor and MSI London Support Office teams meetings as required.
Regular liaison with MSI Donor Reporting Team/project accountants.
Training and Capacity building
⇗ Work with Finance to facilitate finance workshops to build the grants
management capacity of MS staff and understanding of Marie Stopes’ finance
policies and procedures as they relate to project Management.
⇗ Lead project start up meetings, mid-term review meetings and end of grant
closure meetings to share learning and increase finance understanding of the
milestones vis a vis Marie Stopes funded projects.
⇗ Support the embedding and use of MSI Project Cycle Management Guidelines to
institutionalize grant management capacity.
Staff Management and Development
⇗ Direct supervision of the Grants Manager and Officers by managing and
strengthening his/her capacity to ensure a responsive and well-organized
grants department. when need arises
New Business Development
⇗ Work with Director of Grants to identify and successfully capitalise on
funding opportunities with major funders of local and international sexual and
reproductive health programming.
⇗ Research and analyse donor calls for funding applications including
tenders, expressions of interest and requests for proposals. This includes
identifying funding opportunities– either as a prime or subcontractor.
⇗ Develop and write successful, high quality funding proposals and budgets as
agreed by the Country Management Team CMT

Qualifications, Skills and Experience ⇒
⇗ The applicant must hold a Master’s degree in Public Health or related
subject or equivalent proven employment experience desirable
⇗ At least five years of work experience especially in private sector or NGO
essential
⇗ Demonstrable experience managing donor grants essential
⇗ Demonstrated success in raising grant income from private philanthropic
foundations and/or bi-lateral donors and building donor relationships
essential
⇗ Experience in writing donor reports for large grants, including narrative
and results matrices essential
⇗ Experience as a line manager including performance management desirable
⇗ Experience in Marie Stopes systems and processes desirable
⇗ Excellent knowledge of the Ugandan health sector essential
⇗ Knowledge of family planning and post abortion care desirable
⇗ Strong IT skills, including Microsoft Office package essential
⇗ Strong quantitative and qualitative analytical skills essential
⇗ Excellent verbal and written communication skills essential
⇗ Fluency in both written and spoken English, with exceptional presentation
skills essential
⇗ Training in project cycle management desirable
How to Apply ⇒
All candidates should submit their applications through the Marie Stopes
career page at the link below.
Click Here
]http//216.104.202.2428081/StarPay/Recruitment/VacancyPage
Deadline 21st October 2020.

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Brown Alex Saturday, 24 October 2020 Employment opportunities at Kampala Jobs in Kampala Marie Stopes Uganda Jobs