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Jobs in Kampala Uganda Uganda Jobs Jobs in Kampala Procurement Manager Ngo Jobs – Plan International Jobs in Kampala at Uganda Jobs Procurement Manager Ngo Jobs – Plan International Employment opportunities Uganda Jobs

Job Title  Procurement Manager
Organisation Plan International



Duty Station  Kampala, Uganda
Reports to  Head of Operations
Grade D2
 
About US
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
 
Job Summary  Within Plan International Uganda, this specialist role will ensure strong overview and maintenance of procurement aligned with Plan International standards and processes, as much as effective delivery that meets project’s needs. The post holder will drive all procurement operations and engage proactive front-end procurement support to meet project needs and requirements; achieving compliance to donor, grants and Plan procedures and systems, as much as upholding high standards of ethics.
Responsible for the efficient and effective organisation and coordination of the procurement team, this is an opportunity to strengthen procurement operations’ performance, compliance and expertise within the Country Office and across field offices. The post holder will ensure understanding, respect and control of processes and systems within the Procurement Team, as much as among cross-functional stakeholders, securing internal controls, monitoring and reporting, staff capacity and performance. With a strong technical background, you will be able to put appropriate systems and controls in place to deliver all supply chain operations in line with Plan International standards and programme requirements.
You will be a doer who can make procurement to happen, but will also mentor and couch different staff on honest and efficient procurement processes and delivery.
 
Key Duties and Responsibilities 
Procurement management in the scope of this role includes
Technical processes across procurement planning, procurement executions across all offices.
Process performance analysis, monitoring and reporting
Systems application, compliance and adherence
Team management and capacity building
The role covers the areas of procurement at a Country Office level, and technical supervision of field offices called Programme Areas through dotted line management. Cross-functional engagement with other functions is critical to ensure alignment of processes country-wide.
Budget – post holder will not be a budget holder
Staff – The post holder directly line manages a team of up to two at a Country Office level, and technically supervises the teams of up to ten in field Programme Areas 7. The team include staff who work on procurement, but are no specialist procurement officers.
Stakeholder Engagement – Internally, the post holder will engage across functional and geographical boundaries within the Country programme and project staff, finance, IT, risk and compliance, Programme Area Manager …. Externally there will be engagement within and outside the sector, including INGOs, UN agencies, partners and suppliers.
Accountabilities
Operations management
Accountable for the management of procurement operations.
Prepare monthly, quarterly and annual procurement plans and progress reports
Proactively input to the development of grant proposals covering all aspects of supply chain
Ensure the development of the overall operational planning for procurement, with respective user departments, and lead the implementation of the plan in order to realize the organizations’ objectives
Ensure Procurement is planned collaboratively and consolidated at all levels, while appropriate sourcing methods and Long-Term Agreements LTAs are developed and used to achieve cost-savings
Maintain honest relationships with suppliers to ensure completeness of deliverables outlined in the contract
Responsible for efficient procurement processes and value for money
Monitor and ensure efficient and timely delivery of good quality supplies to Projects
Provide advice and support to Head of Programs/Project Manager on procurement issues, and collaborate with staff on budgets, technical aspects of the programme, and implementation mechanisms as required
Standards adherence and compliance
Accountable for the adherence, and efficiency of procurement processes and procedures, and distribution through regular control, monitoring and reporting
Ensure that Plan International Procurement management standards, procedures and policies are implemented and adhered to throughout the programme, briefing and supporting relevant staff as required
Ensure that the procurement is appropriate and cost effective, based on budget, markets, infrastructure, nature of PIU programmes, and need for timely delivery
Ensure appropriate internal control mechanisms are in place throughout PIU procurement and adequate segregation of duties
Proactively control, monitor and report on all procurement operations through Monthly Management report
Ensure Procurement is tracked, monitored, reported for and controlled to minimise risk
Team management and capacity building
Ensure Procurement staff have clearly segregated duties and comply with mandatory regulations.
Manage and support procurement staff including ensuring appropriate team structures, clear division of responsibilities, clear objectives, and management of performance
Conduct staff appraisals and monitor performance through mentoring, coaching and regular 11 and coordination meetings
Ensure understanding and application of Plan International policies, framework and procedures to all staff within the country
Provide logistics training and capacity building as required across the programme
Taking lead on all procurement activities, giving suggestions and innovative practices to the organisation
Engage regularly with cross-functional collaborators to identify risks and opportunities and mitigate issues


Qualifications, Skills and Experience
The ideal applicant must hold a degree in supply chain management, business management and administration or related field with five years of practical experience in similar position most of which should preferably be from within the humanitarian/NGO sector
Honesty and integrity
Strong technical background in procurement activities within the NGO or business sector with significant experience in leading supply chains across multiple sites
Previous experience in managing and developing teams and the ability to lead, motivate and develop others
Analytical and problem-solving skills, with the ability to report and demonstrate on performance
Excellent communication skills, comfortable facilitating meetings and bringing people together
Able to manage competing priorities
Ability to challenge the status quo and give clear direction
Strong IT skills, including Excel and integrated resources management ERP software SAP, Microsoft Dynamics…
Knowledge and experience of project management
Knowledge on donor rules and regulations
Open and accountable
Promotes a culture and working environment aligned to plans values and behaviours including anti bullying and harassment
Experience in international supply chains and custom regulations would be an advantage
Training and capacity building would be an advantage
Experience in international supply chains and custom regulations would be an advantage
A professional qualification and membership of recognized purchasing and supplies institution.
Experience of working in ERP based systems and environment
Experience of working in large scale/fast moving emergency responses would be an advantage
Dealing with Problems
Complexity of problems handled & the degree of investigation, analysis, & creative thinking required solving them
Ensuring consistency of operations Manual compliance in relation to Uganda procurements and emergency response programme requirements.
Communications and Working Relationships
Working contacts inside and outside the organization; include the purpose and level high, medium, low of the contact
Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives
Gained through education, training, & experience\
Solid knowledge and understanding of procurement processes, policy, and systems
Previous experience leading procurement and logistics for a large enterprise group with a centralized management system
Good knowledge on procurement and logistics best practice embedding value for money approaches to ensure an effective procurement chain in management of the mandate of the department.
Experience managing large relationships in local market context
Ability to maintain data bases to provide information to decision making processes
Demonstrate understanding for driving the right efficiencies and effectiveness in processes while maximizing value for money
Proficient computer skills, including Microsoft Office Suite Word, PowerPoint, Outlook, and Excel
Ability to analyze problems and strategize for better solutions
Ability to negotiate, establish, and administer contracts
Excellent verbal and written communication skills
Ability to multitask, prioritize, and manage time efficiently
Accurate and precise attention to detail
Ability to work well with management and staff at all level
A good record of success in Implementing good risk identification and mitigation approaches in a large organisation
The applicant must hold a University degree in Procurement and Logistics Management with Professional Qualifications e.g. CIPS.
Master’s Degree in Business Administration/ Procurement, with 3-5 years of experience in a busy NGO.
The applicant must hold a University degree in Procurement and Logistics Management with Professional Qualifications e.g. CIPS.
 
How to Apply
All suitably qualified and interested should apply online at the link below
 
Click Here
 
Deadline 27th August 2021
 

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Jobs in Kampala Uganda Uganda Jobs Jobs in Kampala Procurement Manager Ngo Jobs – Plan International Jobs in Kampala at Uganda Jobs Procurement Manager Ngo Jobs – Plan International Employment opportunities Uganda Jobs

For more jobs in Uganda visit ugandajobss.blogspot.com

Brown Alex Tuesday, 17 August 2021 Employment opportunities at Kampala Jobs in Kampala Uganda Jobs Uganda Jobs