Operations Specialist Usaid Project Job Careers – Cardno International Development (Id) Jobs at Uganda Jobs

Jobs in Kampala Uganda Uganda Jobs Jobs in Kampala Operations Specialist Usaid Project Job Careers – Cardno International Development (Id) Jobs in Kampala at Uganda Jobs Operations Specialist Usaid Project Job Careers – Cardno International Development (Id) Employment opportunities Uganda Jobs

Job Title Operations Specialist – Re-Advertised
Organisation Cardno International Development ID



Duty Station  Kampala, Uganda
Reports to Director of Finance, Grants, & Operations
 
About US
Cardno International Development ID manages a number of donor-funded programs throughout the world and engages in international development as a holistic, multidisciplinary and integrated process. Strengthened by our geographic and market diversity, we are committed to providing innovative and integrated solutions that create opportunities for significant, lasting change in emerging economies. Collaborating with multilateral and bilateral donors, private clients, governments and communities to develop sustainable solutions to complex challenges, we work with local counterparts to achieve meaningful impact. Cardno has implemented more than 120 projects in Uganda.
 
About USAID Project
Cardno is implementing the five-year 2021-2026 USAID-funded Feed the Future Uganda Institutional and Systems Strengthening ISS Activity. The goal of the Activity is for key national level Ministries, Departments and Agencies MDAs and industry apex organizations IAOs that are vital to driving inclusive agriculture-led economic growth to fulfill their mandate, leading to pathways to prosperity, improved resilience, and better nutrition for the people of Uganda. The purpose of the Activity is to improve the performance and structures of MDAs and IAOs. This purpose will be achieved through the following four objectives 1 Improve the internal processes of selected MDAs and IAOs, making them more responsive to the needs of their consumers, members, and the general public; 2 Improve the policy framework that supports the functionality of selected MDAs and IAOs; 3 Strengthen key capacity elements of select MDAs and IAOs to perform their mandates; and 4 Strengthen the structures” or key vertical and horizontal linkages within, between and among institutions so that they work together more effectively to achieve their goals.
 
Job Summary  The Operations Specialist will be responsible for logistical and administrative support for the FTFISS office while ensuring activity compliance with contractual requirements and local law. S/he will manage office operations, coordination of local events/meetings and consultants’ assignments. The position will provide operational support for start-up, implementation, and close-down activities.
 
Key Duties and Responsibilities 
Coordinate timely procurement of services and logistics on the Activity in line with approved procurement processes.
Manage administration services support contracts.
Provide vehicle logistics management and review/ validate vehicle maintenance requisitions.
Establish and maintain an effective office information management system including files, hardware, and software.
Develop, maintain, and make available the property inventory/tracker as and when relevant offices request for the same.
Coordinate with the Communications Manager to ensure that property that must be branded is branded as applicable.
Serve as the primary liaison person between the Activity and leased office premises/residence landlords and their management agencies and ensure that maintenance terms agreed to are adhered to
Support staff to roll onto the online procurement system.
Train drivers/vehicle service providers on updating logs and review driver reports.
Ensure a safe, secure, and well-maintained facility that meets environmental health, and security standards
Manage the maintenance and repair of machinery equipment, and electrical and mechanical systems
Plan and coordinate administrative procedures and systems and devise ways to streamline processes
Supervise the day-to-day operations of the operations team members
Work with finance and management teams to set budgets, monitor spending, and other expenses.
Planning, budgeting, scheduling, and promoting office events, including meetings, conferences orientations, and training sessions
Assist in the handling of human resources activities, such as recruitment, onboarding, retention, and exit processes as well as managing personnel databases and filing systems
 
Key Deliverables
Asset trackers
Electronic procurement filing system
Events tracker
Vehicle maintenance and user tracker


Qualifications, Skills and Experience
The ideal applicant must hold a Bachelor’s degree in a related field. Additional qualifications in procurement will be an added advantage .
At least five years’ experience in handling office operations for a fast-paced office
Must be a Ugandan citizen
Previous experience working with high profile public and private sector actors.
Demonstrated experience in procuring for and managing series of big events. Good understanding of USAID procurement rules and regulations
Ability to coordinate work with multi-sector technical teams and run procurements on short notice
Excellent Language proficiency in spoken and written English
Excellent interpersonal skills, including patience, diplomacy, willingness to listen and respect for colleagues
 
How to Apply
All Interested candidates send your application via info@ftfugandaiss.com
 
Deadline 27th August 2021 at 400pm
 

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