Jobs in Uganda at United Nations High Commissioner For Refugees (UNHCR)

Un Administrative Assistant Job Jobs in Uganda Uganda,United Nations High Commissioner For Refugees (UNHCR) Jobs in Uganda Uganda. Un Administrative Assistant Job Jobs in Uganda at United Nations High Commissioner For Refugees (UNHCR).

Job Title ⇒ Administrative Assistant
Site ⇒ ugandajobss.blogspot.com
Organisation ⇒ United Nations High Commissioner for Refugees UNHCR
Duty Station ⇒ Uganda
Vacancy Notice ⇒ Internal/ External Vacancy notice no. 008/2020
Position Number ⇒ 10030709
Position Grade ⇒ GS-4

About US ⇒
The Office of the United Nations High Commissioner for Refugees was
established on December 14, 1950 by the United Nations General Assembly.
UNHCR’s mandate under the Statute of the Office of the United Nations High
Commissioner for Refugees is to lead and co-ordinate action for international
protection to refugees; seek permanent solutions for the problems of refugees
and safeguard refugee rights and well-being. UNHCR has an additional mandate
concerning issues of statelessness, as it is given a designated role under
Article 11 of the 1961 Convention on the Reduction of Statelessness.

Job Summary: The Administrative Assistant will provide administrative
assistance to the immediate supervisor and/or Head of the Office, and/or to
the Unit as a whole to ensure that routine services and activities within the
administrative domain are properly implemented. As per specific instructions,
the incumbent may require liaising with other internal or external entities,
to ensure effective delivery of services and achievement of objectives. The
assignments are mostly standard tasks including limited interpretation of
subject matter and information exchange between staff in the office, at the
duty station and external officials of other institutions to ensure mutual
understanding. The incumbent’s workload and the assignments will remain under
constant guidance and direction of the supervisor. The Administrative
Assistant is a position within an office/Division/Bureau that requires basic
knowledge of administrative rules, procedures as well as operational standards
of a UNHCR office. The nature of certain administrative/personnel functions
require discretion and confidentiality

Key Duties and Responsibilities ⇒
⇗ Arrange appointments/meetings both internal and external, some involving
high ranking officials.
⇗ Receive visitors, place and screen telephone calls, respond to routine
requests for information and take notes at meetings as and when required.
⇗ Maintain hard and electronic office files and records; classify and code
material relating to a variety of topics;
⇗ Receive, review, sort and distribute all incoming and outgoing
correspondence, office pouch and material, highlight priority items and attach
necessary background information. Maintain a follow up system.
⇗ May be required to maintain/update confidential files.
⇗ Draft routine correspondence, memoranda and reports. Format more complex
documents by using the appropriate technology.
⇗ Facilitate implementation of Personnel administrative formalities and
processing of documents in relation to official travels, leaves and movements
of staff. Support staff members with processing personnel-related
documentation.
⇗ Maintain office inventory and stocks of office supplies. Monitor the asset
management track to ensure all admin procurements and disposal of UNHCR
property are done and recorded accurately.
⇗ Assist the supervisor to monitor and record expenditure/disbursement of
funds.
⇗ Following instructions from the supervisor make logistic and administrative
arrangements for seminars, workshops, and briefings that may be required by
the Office/Division.
⇗ May regulate and monitor routine provision of services and/or shifts from
providers, as and when applicable;
⇗ Monitor office/compound facilities and equipment and in consultation with
the supervisor take appropriate action to ensure proper functioning at all
time.
⇗ Perform other related duties as required.


Qualifications, Skills and Experience ⇒
⇗ The ideal candidate for the United Nations UNHCR Administrative Assistant
job placement should have completed High school diploma. Required.
⇗ At least four years of previous job experience relevant to the function is
required.
⇗ Computer Literacy is required.
⇗ Knowledge of English is required
⇗ Completion of certificates in Business Administration, Finance, Office
Management, Human Resources or other related field is desirable.
⇗ Knowledge of UN-UN/UNHCR Administrative Rules, Regulations and Procedures
is desirable
⇗ Analytical Thinking
⇗ Planning and organizing

How to Apply ⇒
All interested Ugandan nationals who wish to join the United Nations High
Commissioner for Refugees UNHCR in the aforementioned capacity are
encouraged to click on the link below and follow the application instructions
after reviewing the job details.

Click Here ]http://unhcruganda.org/VacancyDetails.aspx?id=4145

Deadline: 21 st June 2020

Send your Application Through

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Un Administrative Assistant Job Jobs in Uganda Uganda,United Nations High Commissioner For Refugees (UNHCR) Jobs in Uganda Uganda. Un Administrative Assistant Job Jobs in Uganda at United Nations High Commissioner For Refugees (UNHCR).

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Brown Alex Wednesday, 17 June 2020 jobs in uganda Jobs in United Nations High Commissioner For Refugees (UNHCR) Uganda