Human Resources And Administration Officer Jobs in Kampala

Jobs in Kampala Uganda Cbm Jobs in Kampala Human Resources And Administration Officer Jobs in Kampala at Cbm Human Resources And Administration Officer Employment opportunities Cbm

Job Title ⇒ Human Resources and Administration Officer
]https//www.theugandanjobline.com/
Organisation ⇒ CBM
Duty Station ⇒ Kampala, Uganda
About US ⇒
CBM is an international Christian development organization committed to
improving people’s quality of life with disabilities in the world. CBM
addresses disability as a cause and consequence of poverty and works in
partnership to create an inclusive society for all.
Job Summary ⇒ The Human Resources and Administration Officer will be
responsible for providing support in the various human resource services and
assistance to supervisors and staff on broad areas not limited to recruitment
and selection, training, performance management and interpretation of the
employment act and human resources policies. The HR and Admin Officer will
also establish procedures and mechanisms for simple and streamlined
administrative operations. S/he will ensure efficient office management,
procurement, transportation, and safety and security services to enable and
facilitate the work for all departments.
Key Duties and Responsibilities ⇒
Human Resources
⇗ In consultation with Country office staff and management, develop/ review
and administer HR policies and procedures.
⇗ Provide timely and consistent HR data for the Country office to facilitate
the preparation and dissemination of HR reports.
⇗ Conduct administrative and logistical aspects of expatriate co-worker
assignments, such as arranging house leases, security, vehicle, etc.
⇗ Ensure employment contracts are in place and inform the Country Director in
a timely manner of contract end-dates.
⇗ Ensure all staff have up-to-date and signed job descriptions in place.
⇗ Advise on pay and other remuneration issues, including salary and benefits
reviews;
⇗ Administer payroll and maintain employee records;
⇗ Interpret and advise on employment law;
⇗ Deal with grievances and implement disciplinary procedures;
⇗ Monitor absences such as holidays or travel and coordinate actions to
ensure the staff absence has been adequately recorded
Recruitment
⇗ Provide advice and assistance with writing job descriptions for vacant
positions
⇗ Submit HR recruitment / contracting requests for approval in line with the
Authority Structure
⇗ Prepare notices and advertisements for vacant staff positions.
⇗ Perform first screening of all applications, following CBM guidelines for
transparency while granting equal opportunities to all applicants
⇗ Schedule and organize interviews with the line manager, panelists
⇗ Participate in interviews, guide panelists in CBM expectation on candidate
selection
⇗ Conduct reference checks on recommended candidates
⇗ Facilitate settling in and on boarding of employees through the allocation
of seating space, desk and other resources as required
Training and Development
⇗ Coordinate timely induction programmes to adequately facilitate learning
and settling in of new staff to the people, processes and procedures
⇗ Analyse training needs and development opportunities in conjunction with
departmental managers.
⇗ Organise staff training sessions, workshops and activities
⇗ Develop an annual training plan for all based in country, in consultation
with the line managers to enhance uptake of training activities;
⇗ Process employee requests for outside training while complying with
policies and procedures
⇗ Organise with relevant focal persons to conduct relevant training and
sensitization sessions on other employee welfare topics such as health,
gender, retirement amongst other
Performance management
⇗ Coordinate the effective implementation of the annual performance
management process by line managers in line with agreed timelines
⇗ Provide advice and assistance when conducting staff performance evaluations
⇗ Provide support to line managers and staff following performance related
obstacles
⇗ Provide advice and recommendations on disciplinary actions.
Administration – General
⇗ Manage professional office administration and efficient operations of the
Country Office in line with relevant CBM standards;
⇗ Document and maintain updated administrative processes and procedures;
initiate and lead regular reviews to ensure clarity, effectiveness and
efficiency;
⇗ Ensure that CBM is complying with in-country regulatory requirements such
as registration and related annual reporting to relevant authorities except
financial regulatory requirements such as statutory accounts, audit, tax
filing, social security contributions, etc., which are the responsibility of
the Country Finance Manager;
⇗ Effectively line-manage the administrative staff based on performance;
⇗ Handle visa applications for visitors and expatriate co-workers;
⇗ Coordinate office meetings, workshops, training, etc as scheduled;
⇗ Provide secretarial duties, including handling of official correspondence
with authorities, business registrations, etc;
⇗ Provide support to the Country Director specific to the operational
requirements of his/her position, such as schedule management, minute taking,
report writing;
⇗ Ensure office and property/facility management, including office
cleanliness, organizing and overseeing maintenance and repair works on CBM
premises or on CBM assets; facilitating and following up on Accessibility and
Inclusion audits;
⇗ Ensure professional receptionist services for the office;
⇗ Organize security of the premises, keep up-to-date contact with Security
Company and oversee the security guards work;
⇗ Take responsibility for record keeping and filing of important
administrative office documentation; manage the office archives;
⇗ Ensure a proper filling system for Administrative files is in place for
both electronic and hard copy documents;
⇗ Prepare and submit timely and informative quarterly reports to the Country
Director
Procurement
⇗ Proactively develop a procurement master plan to guide all procurement
activities and deadlines for the year;
⇗ Receive procurement requests, commence the procurement process and oversee
integrity of the process before payment is made;
⇗ Ensuring that all procurement approvals, processes, decisions and
challenges are adequately documented in agreed format and filed on time;
⇗ Maintain a robust supplier database of CBM preferred suppliers of goods and
services across the Country. As a committee member, guide in the selection/use
of pre-qualified suppliers; vendor rating to ensures fair vendor selection for
all procurement processes per the set thresholds;
⇗ Manage communication and relationships with all suppliers and contractors
to facilitate smooth implementation of procurement procedures, identifying any
issues that would impede timelines and delivery for resolutions;
⇗ Act as a member of a vendor/supplier selection committee in procurement
processes;
⇗ Prepare and maintain contract register and ensure all contracts are up to
date as per the CBM’s policy. Conduct supplier assessment prior to contract
renewal as per the procurement policies.
Inventory and Asset Management
⇗ Ensure all CBM assets, equipment and vehicles are timely and adequately
covered for risks through various applicable insurance products;
⇗ Control and maintain a UCO asset register and inventory, in line with CBM
or donor requirements, as applicable. Plan and execute the asset verification
on a quarterly basis and update the register. Report on any variances;
⇗ Maintain an up to date and accurate asset register by tracking, tagging,
and archiving of asset lists/registers, with close collaboration with the
Finance Manager;
⇗ Coordinate timely disposal of old and obsolete office equipment and assets,
as guided by CBM guidelines on disposal.


Qualifications, Skills and Experience ⇒
⇗ The applicant must hold a Bachelor’s degree in human resource management,
General Management, Business Administration or related discipline
⇗ At least three years of experience within a similar position with a
reputable organisation, preferably a development organisation
⇗ CIPS or other Procurement qualification will be an added advantage
⇗ Excellent interpersonal skills to form effective working relationships with
people at all levels
⇗ Excellent organisational skills and the ability to understand detailed
information
⇗ Maturity to deal with people at all levels of the organisation
⇗ Demonstrates excellent organisational and time management skills as well as
multi-task and meet deadlines with minimal supervision
⇗ Ability to work under pressure, prioritize tasks efficiently and meet
critical priorities.
⇗ Highly organized and self-directed, comfortable working in a fast-paced
environment with changing priorities and under minimal supervision.
⇗ Ability to proactively anticipate any potential issues or risks for the
office and submit appropriate recommendations to address them
⇗ High level of professionalism, maturity and integrity when dealing with
sensitive information and issues.
⇗ Willingness to commit and adhere to CBM Code of conduct, CBM values and
Safeguarding Policy
⇗ An effective team player who is able to work diplomatically and with
sensitivity with individuals from a variety of cultures, professions and
personal backgrounds.
⇗ Advantage of lived experience with disability.
⇗ Strong analytical, conflict resolution and problem solving skills
How to Apply ⇒
All candidates with the required profile and proven experience, who meet these
qualifications, are invited to submit via e-mail, a meaningful letter of
motivation, stating why he/she wishes to work for CBM, CV, three professional
references and salary expectations to info.uganda@cbm.org.

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Email⇒info.uganda@cbm.org
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Jobs in Kampala Uganda Cbm Jobs in Kampala Human Resources And Administration Officer Jobs in Kampala at Cbm Human Resources And Administration Officer Employment opportunities Cbm

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Brown Alex Tuesday, 9 March 2021 Cbm Uganda Jobs Employment opportunities at Kampala Jobs in Kampala