Executive Assistant at Habitat for Humanity Uganda

Location: Kampala, Uganda

Application Deadline: 22nd August 2025

Key Requirement: Bachelor’s degree + 3 years of executive support experience

About Habitat for Humanity Uganda

Habitat for Humanity Uganda (HFHU) is affiliated to Habitat for Humanity International (HFHI) headquartered in Atlanta – Georgia (U.S.A); and is an ecumenical Christian ministry that is dedicated to eliminating poverty housing. HFHU functionally reports to HFHI’s Europe Middle East and Africa (EMEA) Area Office in Pretoria – South Africa. Over the last 10 years, Habitat for Humanity Uganda has rehabilitated and constructed over 24,000 houses, transforming over 144,000 lives across the country. Our country program has 5 field offices located in Kumi, Mayuge, Lugazi, Luweero, and Fort portal.

Job Summary

The Executive Assistant will support the National Director in managing daily operations, communications, scheduling, and administrative functions. The role ensures smooth coordination of Board, SMT, and other strategic meetings with strategic partners and stakeholders. It requires a highly professional, organized, and proactive individual with excellent communication and time management skills.

Key Duties and Responsibilities

Executive & Administrative Support

• Manage the ND’s calendar, schedule appointments, and coordinate travel logistics.
• Draft, format, and manage correspondence, reports, and briefing materials.
• Screen and prioritize emails, calls, and inquiries addressed to the ND.
• Support the ND in external engagements and follow-ups.

Meeting & Event Coordination

• Schedule and organize SMT and Board meetings; prepare agendas and record minutes.
• Coordinate logistics for internal and external meetings.
• Maintain confidential files and official records.
• Track SMT deliverables and follow-up on deadlines and action points.

Board & SMT Liaison

• Serve as administrative liaison to the Board of Directors.
• Organize regular Board committee meetings and quarterly Board meetings, travel, accommodations, and related logistics.
• Compile and distribute Board documents, and maintain Board files and calendars.
• Prepare presentation materials and reports for SMT and Board sessions.

Communication & Information Management

• Communicate professionally on behalf of the ND with staff, partners, and external stakeholders.
• Ensure timely dissemination of information and updates from the ND’s office.
• Maintain both digital and physical filing systems for secure document access.
• Manage the ND’s online platforms and act as social media handler when requested.
• Provide administrative support on other strategic assignments as required.

Qualifications, Skills and Experience

• Education: Bachelor’s Degree in Business Administration, Office Management, Hospitality, or related field.
• Years of Related Experience: Minimum of 3 years in a similar executive support role in a reputable organization.
• Preferred – in addition to minimum:
  • Experience working with executive leadership and Boards.
  • Previous exposure to non-profit or donor-funded environments.

Required Knowledge & Expertise

• Strong organizational, interpersonal, and communication skills.
• Proficiency in Microsoft Office and digital collaboration tools.
• Detail-oriented with excellent writing, reporting, and presentation abilities.
• High level of professionalism, discretion, and integrity.
• Ability to work independently and manage multiple priorities under pressure.
• Ability to act with a high level of confidentiality at all times.

How to Apply

Submit a cover letter, CV, and academic documents (as one PDF, max 35MB) to hr@hfhuganda.org

Addressed to: The National Director, Habitat for Humanity Uganda, Plot 1026, Lukadde Road, Kira Ward, P.O. Box 163027, Kampala

Deadline: 22nd August 2025

NB:

• Only shortlisted candidates will be contacted. Hard copies will not be accepted. Canvassing will lead to disqualification.
• HFHU is an equal opportunity employer committed to building a diverse team, and all applications shall be assessed on their individual merit. However, suitably qualified FEMALE candidates are especially encouraged to apply for any of these roles.

Brown Alex Thursday, 7 August 2025 Jobs NGO