Jobs in Kampala Uganda United Nations Programme On Hiv/Aids ( UNAIDS ) Jobs in Kampala Un Administrative Assistant Job Jobs in Kampala at United Nations Programme On Hiv/Aids ( UNAIDS ) Un Administrative Assistant Job Employment opportunities United Nations Programme On Hiv/Aids ( UNAIDS )
Job Title ⇒ Administrative Assistant
Site ⇒ ugandajobss.blogspot.com
Organization ⇒ United Nations Programme on HIV/AIDS UNAIDS
Duty Station Kampala, Uganda
Grade G6
About US
UNAIDS is an innovative United Nations partnership that leads and inspires the
world in achieving universal access to HIV prevention, treatment, care and
support.
UNAIDS' Cosponsors include UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UN Women,
ILO, UNESCO, WHO and the World Bank.
Job Summary ⇒ Under the overall guidance and supervision of the responsible
Officer, the Administrative Assistant is responsible for providing technical
and programme support in an independent manner.
Key Duties and Responsibilities
⇗ Provide assistance to the implementation of the programme activities,
namely develop, support and assist with the organization of the meetings and
activities of the UN Joint Team on HIV/AIDS, seminars, workshops, training
sessions, drafting Note for the Record, meeting minutes, agendas, hand-outs
for the meeting, as required; prepare and/or coordinate the preparation of
field visits for the missions in cooperation with programme, NGOs and
government departments, including drafting agendas and supporting documents
for the UCD and/or other professional staff missions; maintaining
programme/project files for completed and on-going activities, projects and
regional projects, together with electronic archive of project documents and
reports, as well as records, documents and control plans for the monitoring of
project/programme implementation.
⇗ Research, collect and compile statistical and other information from
government offices, NGOs and international organizations and background
information for use in discussions with the government and other organizations
in support of technical activities of the UNAIDS Office, and disseminating
data and information, as required.
⇗ Provide administrative and general secretarial support, including but not
limited to screening and distributing incoming correspondence and documents;
drafting and finalizing correspondence on own initiative or as instructed;
processing and following-up on requests to and issues with governmental
institutions, national and international organizations, associations, Network
of People Living With HIV PLHIV, UN Agencies and other partners in the
country.
⇗ Within the delegation of authority, liaise with officials from cosponsors
and other partners on issues related to the involvement of civil society in
HIV/AIDS response, collaboration between UN Agencies, national and
international partners and civil society.
⇗ Serve as focal point for all HR matters, financial matters and security
matters, including but not limited to ensure that all staff and visitors
receive basic and advanced training on security in the field, and/or training
on HF and VHF radio, and facilitate briefing on the security situation by the
Country UNDSS, when appropriate; process and/or oversee the processing of
security clearance authorizations for staff travel; the ongoing update of
security logs Country MOSS, emergency contact list, radio code, etc.,
monitoring the UN System radio calls on a weekly basis, and ensuring that
staff member are identified and in touch with their supervisor.
⇗ Brief and provide guidance to General Service staff assigned to the office,
answering enquiries concerning administrative and financial rules and
procedures, providing advice on and/or resolving problems on an ongoing basis.
⇗ In compliance with UNAIDS financial rules and reporting policies, maintain
and monitor financial records for the Country Office, ensuring accuracy of
budget lines, records, receipts, payments, balances, expenditures and other
data for day-to-day transactions, including but not limited to reviewing
financial documents to record and reconcile expenditures, balances, payments,
and other records for the day-to-day transactions and reports in the
Enterprise Resources and Planning system ERP; selecting and entering data
from a wide variety of sources, verifying accuracy and, making necessary
calculations and ensuring the inclusion of all relevant data; identifying
discrepancies and drawing the attention of and/or seeking advice from the
supervisor and/or other staff members.
⇗ Draft monthly and/or ad hoc reports for budget preparation and audits, and
the preparation of annual budget, liaising with Planning, Finance and
Accountability Department PFA on procedures and regulations pertaining to
the financial reporting.
⇗ Brief and assist staff on basic financial procedures and requirements with
respect to payments, entitlements, banking and currency control provisions and
other requirements relating to ERP financial and administrative matters,
providing advice on appropriate procedures to be observed by UNAIDS office and
other UN offices in the disbursement of funds as well provides guidance on the
proper monitoring and effective utilization/handling of funds and other
financial issues.
⇗ Perform other related duties as assigned, including replacing and/or
backstopping for others.
Qualifications, Skills and Experience
⇗ Post-secondary paraprofessional training or certification in work related
areas.
⇗ Higher education; training or good knowledge of accounting practices.
⇗ A minimum of six years' experience in secretarial and/or administrative
positions, including experience in dealing with administrative issues
⇗ Commitment to the AIDS response
⇗ Integrity
⇗ Respect for diversity
⇗ Working in teams
⇗ Communicating with impact
⇗ Applying expertise
⇗ Delivering results
⇗ Driving change and innovation
⇗ Being accountable
⇗ Leading teams
⇗ Managing performance and resources
⇗ Developing and empowering others
⇗ Experience in UNAIDS or WHO, including knowledge of its rules and
procedures.
⇗ Excellent knowledge of English
⇗ Knowledge of another UN official language
How to Apply
All interested candidates are encouraged to apply online at the link below
Click Here ]https//erecruit.unaids.org/public/hrd-cl-vac-
view.aspoc=1000&jobinfouidc=36788&vaclng=en
Please note that for this vacancy only nationals of UGANDA and legal residents
holding a valid residence or work permit are eligible to apply.
A valid passport will be requested.
Applicants will be required to take a test. Applicants will be contacted
directly if selected for an interview.
Applications from people living with HIV are particularly welcome.
Applications from women and from nationals of non- and under-represented
member states are particularly encouraged.
Any appointment/extension of appointment is subject to the Staff Regulations
and Rules of the World Health Organization WHO adjusted, as necessary, to
take into account the particular operational needs of UNAIDS, and any
subsequent amendments.
Only candidates under serious consideration will be contacted.
Note The paramount consideration in the appointment, transfer or promotion of
staff is the necessity of securing the highest standards of efficiency,
competence and integrity. The medical criterion for recruitment is fitness to
work in the particular post. The United Nations HIV/AIDS Personnel Policy
clearly stipulates that no staff and/or potential candidates shall be
discriminated against on the basis of real or perceived HIV status. HIV
infection, in itself, does not constitute lack of fitness to work. There is no
obligation to disclose HIV-related personal information.
Deadline 3rd August 2020
Apply Through
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Jobs in Kampala Uganda United Nations Programme On Hiv/Aids ( UNAIDS ) Jobs in Kampala Un Administrative Assistant Job Jobs in Kampala at United Nations Programme On Hiv/Aids ( UNAIDS ) Un Administrative Assistant Job Employment opportunities United Nations Programme On Hiv/Aids ( UNAIDS )
Thank you very much for Visiting ugandajobss.blogspot.com
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