Jobs in Uganda Uganda Senior Personal SecretaryEast African Community (EAC) Jobs in Uganda Admin Jobs Jobs in Uganda at Senior Personal SecretaryEast African Community (EAC) Admin Jobs Employment opportunities Senior Personal SecretaryEast African Community (EAC)
Job Title ⇒ Senior Personal Secretary
Site ⇒ ugandajobss.blogspot.com
Organisation ⇒ East African Community EAC
Reports to ⇒ Registrar
Duty Station ⇒ East African Community Competition Authority, Arusha,
Tanzania
REF ⇒ EAC/HR/2020-21/24
NB ⇒ Open to Ugandan Nationals
About US ⇒
The East African Community is a regional intergovernmental organization
comprising the Republic of Burundi, the Republic of Kenya, the Republic of
Rwanda, the United Republic of Tanzania, Republic of South Sudan, and the
Republic of Uganda with its Headquarters in Arusha, Tanzania. The EAC mission
is to widen and deepen economic, political, social, and cultural integration
to improve the quality of life of the people of East Africa through increased
competitiveness, value added production, trade, and investments. This is an
exciting opportunity for highly motivated and result-driven professionals who
are citizens of East African Community Partner States Burundi, Kenya, Rwanda,
Tanzania, South Sudan and Uganda to apply for the following position .
Job Summary ⇒ The Senior Personal Secretary will manage, provide and
coordinate Office and Secretarial services of the office of Registrar.
Key Duties and Responsibilities ⇒ The Senior Personal Secretary shall
perform the following functions
⇗ Manage the Executive office and provide secretarial services and ensure
security of Office and information;
⇗ Provide administrative support for official travel arrangement, including
itinerary, clearance, tickets and other necessary documents for the Office;
⇗ Arrange for timely requisition of Office supplies and stores;
⇗ Facilitate information sharing between various offices and Directorates and
stakeholders;
⇗ Prepare high quality briefing materials for meeting and appointments an
taking minutes and dictation;
⇗ Receive, attend to and direct customers/visitors appropriately;
⇗ Manage and update Office diary, draft responses to correspondences and
arrange for appointment and meetings as agreed with the Registrar;
⇗ Maintain good customer relations with employees, customer and the general
public;
⇗ Arrange appointments and meetings as appropriate, including arranging
agendas and programmes for meetings and make follow-up on deadlines,
commitment made and action taken;
⇗ Create and maintain appropriate record and filing sub-system for the
Office;
⇗ Respond to/direct Incoming/outgoing calls/mails;
⇗ Transcribe and draft official correspondences and memoranda etc.;
⇗ Recommend appropriate system for streamlining office operation;
⇗ Perform any other duties as may be assigned by the Management from time to
time.
Qualifications and Experience ⇒
⇗ The applicant for the East African Community EAC Senior Personal
Secretary job must hold an Advanced Diploma in Secretarial Studies, Office
Management or a related discipline. Bachelor’s degree in Secretarial Studies
in addition to Diploma in Computer studies covering Microsoft office
⇗ Eight years of experience in a busy office environment at a senior level.
⇗ Knowledge in records management and bookkeeping is essential.
⇗ At least ten years experience, with minimum 5 years experience managing an
Executive Office. Also, skills in typing of at least 50wpm and shorthand
120wpm are necessary.
⇗ Skills and Competencies Must have good communication skills with good
command of English and Kiswahili, outgoing, interpersonal and be customer-
oriented. She should be a team-player, proficient in the use of computer
packages and able to withstand pressure.
Eligibility for applications ⇒ Applicants from all EAC Partner States are
eligible to apply for the above position.
Fringe Benefits ⇒
The established posts offer attractive fringe benefits including housing
allowance, transport allowance, education allowance, a medical scheme, and
insurance cover.
Equal Opportunity ⇒ The EAC is an equal opportunity employer; therefore,
female candidates are particularly encouraged to apply. EAC will only respond
to those candidates who strictly meet the set requirements.
How to Apply ⇒
All interested candidates who meet the qualification and experience
requirements for the above mentioned position are advised to
⇗ attach their application letter, a detailed CV, Copies of certified academic certificates, and a copy of National Identity Card or Passport in PDF format scanned in one 1 file.
⇗ For electronic submission, please quote the respective reference number on the subject of the email and send to the address given below.
Please note ⇒
1\. You may submit your application either electronically or in hard copy but
not both.
2\. Applications which do not
⇗ indicate nationality and age;
⇗ or have an application letter attached;
⇗ or fail to provide three referees will be disqualified.
3\. Only qualified candidates will be contacted
4\. EAC Staff Rules and Regulations preclude considerations of applicants
above 55 years of age.
Please note that EAC does not require candidates to pay money for the
recruitment process. All invitations for interviews will be done in writing.
A due diligence will be conducted for all successful candidates in respect of
their academic certificates certification by a recognized higher education
body in the respective Partner States and employment records .
The Secretary General
East African Community
P. o Box 1096
Arusha - Tanzania.
Tel +255 27 2162100
Fax +255 27 2162190
E-mail vacancies@eachq.org
Deadline Friday, 21st August 2020.
Read and Apply Now Through
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Email⇒vacancies@eachq.org
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Jobs in Uganda Uganda Senior Personal SecretaryEast African Community (EAC) Jobs in Uganda Admin Jobs Jobs in Uganda at Senior Personal SecretaryEast African Community (EAC) Admin Jobs Employment opportunities Senior Personal SecretaryEast African Community (EAC)
Please share to your friends our blog ugandajobss.blogspot.com
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