Fresher Supply Chain Assistant Jobs in Uganda

Jobs in Uganda Uganda International Rescue Committee (IRC) Jobs in Uganda Fresher Supply Chain Assistant Jobs in Uganda at International Rescue Committee (IRC) Fresher Supply Chain Assistant Employment opportunities International Rescue Committee (IRC)

Job Title ⇒ Supply Chain Assistant
Site ⇒ ugandajobss.blogspot.com
Organization ⇒ International Rescue Committee
Duty Station Uganda
Reports to ⇒ Field Manager

About US ⇒
The International Rescue Committee helps people whose lives and livelihoods
are shattered by conflict and disaster to survive, recover, and gain control
of their future. It was created by Albert Einstein more than 80 years and has
been working in Uganda since 1998. It has particularly working in the conflict
zones where tens of thousands of people have been kills and over 1.6 million
displaced. Following a peace agreement in 2006, Ugandans are returning home
and looking to rebuild their lives. The IRC is there to protect women and
children from violence and exploitation by fostering a safe environment and
encouraging education, and is supporting farmers and small businesses, and
helping communities promote peace and long-term development.

Job Summary ⇒ The Supply Chain Assistant holds the primary responsibility
of carrying out various supply chain monitoring and coordination functions
including warehousing, Asset management, procurement, logistics/ transport and
maintenance reporting any incidents that may arise immediately to the Field
Manager

Key Duties and Responsibilities ⇒
Transport
⇗ Work closely with the Field Manager and Program Managers to design a
suitably staffed and equipped transport function to support the IRC’s vehicle
operations and policies.
⇗ Implement and direct IRC standard Vehicle policies and procedures, with
particular attention to safety and security issues.
⇗ Advise the Program Coordinators, and field manager on vehicle requirements
and issues.
⇗ Manage and be accountable for the vehicle fleet, ordering and inventory
management of all vehicle related parts and consumables, including fuel.
⇗ Evaluate, manage and monitor drivers.
⇗ Ensure that appropriate communications equipment is installed and
functioning in IRC vehicles to meet the operational and security requirements.
⇗ Ensure that all vehicles carry the required on-board documentation and that
all documents are kept current including insurance.
⇗ Ensure that all vehicles are maintained in efficient manner. Schedule
timely and regular preventive maintenance of all vehicles and Generators.
⇗ Ensure that regular meeting is taking place with the drivers, and reports
any concerns to the Program Coordinator.
⇗ Compile the drivers’ duty roster and work schedule⇗
⇗ Coordinate with admin to ensure mail is distributed by drivers to the
correct recipients.
⇗ Ensure that all drivers are in possession of driver's valid licenses and
that all vehicles are insured.
Inventory Management Warehousing and Asset
⇗ Advise the Program Coordinators, and field manager on the potential
inventory shortages, warehouse specific issues or improvements.
⇗ Implement and ensure clear loading/offloading procedures, correct stacking
and turnover FIFO procedures.
⇗ Organize shipment of the program materials to the Program site.
⇗ Maintain proper tracking of all IRC Assets
⇗ Manage stock equipping records including asset issue form, asset register
and tags
Systems Compliance and Improvement -
⇗ IRC-Uganda specific finance, logistics, IT, security, communications and
human resource/administration policies and procedures.
⇗ Any new procedures and guidelines designated in circulars from Country
Director and OC
⇗ Policy compliance – IRC way policies
⇗ Ensure any violations of the IRC Sexual Abuse and Exploitation Code of
Conduct are reported to the CD. The reporting of violations is an obligation
on the part of all staff members.
⇗ Assist where necessary in undertaking activities that aim to prevent the
occurrence of sexual abuse and exploitation of beneficiaries by IRC and other
humanitarian workers.
⇗ Confidentiality
⇗ Ensuring the non-disclosure of any information whatsoever relating to the
practices and business of IRC acquired in the course of duty, to any other
person or organization without authority, except in the normal execution of
duty.
Procurement
⇗ Follow all IRC and donor purchasing procedures and regulations, ensuring
all PRs are correctly filled in with all the required information.
⇗ Ensure all procurements are fully and accurately documented, which leads to
easy tracing of procurement records.
⇗ Continuously inform the program staff of the progress and constraints in
the procurement process and develop solutions in consultation with the Program
Coordinator.
⇗ Ensuring that all procurement is done at the best value possible, while
maintaining the quality of the product.
⇗ Ensure procurement is done in the most transparent and cost effective way
possible.
⇗ Ensure all procurement activities are fully and transparently documented
through PRs, POs, RFQs, Comparative Statements, Bid Analysis, Invoices and
Delivery Reports.
⇗ Initiate Invitations to Bids and collect quotations from suppliers as
necessary and when necessary.
⇗ Coordinate with finance Officer and Field Manager for the supplies and
making sure suppliers are paid effectively.
⇗ Maintain efficient systems for purchase requisitions, orders, and their
administration through files that easily demonstrate open vs closed purchase
requests.
⇗ Maintain database of good and reliable suppliers for different categories
of supplies, goods and works.
⇗ In coordination with the Program Coordinators and Field Manager set up MPAs
and MSAs for the field site.
⇗ Keep Supervisor informed of all developments and issues through daily
briefing, weekly procurements updates and bi-monthly reports.
⇗ Provide ongoing training, advice to supply chain and program staff in
procurement policies, systems and procedures.
⇗ Responsible for contracting vehicles for transportation of materials to the
Program offices and sites.
⇗ Submit monthly report on cost and status of all procurement during
reporting period.
⇗ Assist with any other duties as requested by the supervisor
Reporting
⇗ prepare clear loading/offloading procedures, correct stacking and turnover
FIFO procedures.
⇗ Organize shipment of the program materials to the Program site.
⇗ Maintain proper tracking of all the IRC assets present in Malualkon.


Qualifications, Skills and Experience ⇒
⇗ The ideal candidate for the International Rescue Committee IRC Supply
Chain Assistant job placement must hold a Degree in Procurement, Business
Administration/Financial Accounting or Logistics related Program
⇗ Fluent English written and spoken and Arabic
⇗ Prior experience of working as Supply chain Officer position in a multi-
cultural environment
⇗ Good communication and staff management skills
⇗ Computer literacy Microsoft Office Word and Excel spreadsheets; Outlook
⇗ Excellent interpersonal and communication skills
⇗ Remains productive when under pressure.
⇗ Demonstrates a systematic and efficient approach to work.

How to Apply ⇒
All suitably qualified and interested candidates are encouraged to apply
online at the link below.

Click Here
]https//rescue.csod.com/ux/ats/careersite/1/home/requisition/9608

The IRC and IRC workers must adhere to the values and principles outlined in
IRC Way - Standards for Professional Conduct. These are Integrity, Service,
and Accountability. In accordance with these values, the IRC operates and
enforces policies on Beneficiary Protection from Exploitation and Abuse, Child
Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-
Retaliation.

Deadline 23 rd July 2020

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Jobs in Uganda Uganda International Rescue Committee (IRC) Jobs in Uganda Fresher Supply Chain Assistant Jobs in Uganda at International Rescue Committee (IRC) Fresher Supply Chain Assistant Employment opportunities International Rescue Committee (IRC)

Please share to your friends our blog ugandajobss.blogspot.com

Brown Alex Thursday, 16 July 2020 Employment opportunities at Uganda International Rescue Committee (IRC) Uganda Jobs jobs in uganda