Logistics Officer Us Jobs at Mercy Corps

Jobs in Kampala Uganda Mercy Corps Jobs in Kampala Logistics Officer Us Jobs in Kampala at Mercy Corps Logistics Officer Us Employment opportunities Mercy Corps

Job Title ⇒ Logistics Officer Site ⇒ ugandajobss.blogspot.com
Organization ⇒ Mercy Corps
Duty Station Kampala, Uganda
Reports to ⇒ Operations Manager

About US ⇒
Mercy Corps is a global non-governmental, humanitarian aid organization
operating in transitional contexts that have undergone, or have been
undergoing, various forms of economic, environmental, social and political
instabilities

Job Summary ⇒ The Logistics Officer is responsible for all logistical
aspects of Mercy Corps' operations in Kampala, excluding procurement. Working
closely with Program, Administration and Finance, the Logistics Officer is
instrumental in supporting program activities and in ensuring effectiveness
and efficiency in delivery of services. The Logistics Officer will support
operations department to ensure routine logistical functions are in compliance
with Mercy Corps policies and procedures. S/he is responsible for the fleet,
Warehouse and Asset management.

Key Duties and Responsibilities ⇒
Asset Management
⇗ The Logistics Officer ensures that procedures outlined in the Mercy Corps
Asset Management Manual are implemented.
⇗ Responsible for logging all new Mercy Corps assets in the asset register
and ensuring the appropriate coding and tags are placed on each item.
Regularly updates asset register with changes and new acquisitions;
⇗ Responsible for checking in/out Mercy Corps owned equipment to authorized
staff using the standard Mercy Corps procedures and forms outlined in the
Asset Management Manual;
⇗ Provides regular physical count/check of all assets and confirm their
status and condition;
⇗ Coordinate with the responsible officer for tracking assets in other
offices to ensure the locations and status of assets that have moved between
offices;
⇗ Update the electronic database monthly and provide an electronic copy to
supervisor and Operations Manager; A hard copy is printed, signed and filed in
the assets folder;
⇗ Advises colleagues on guidelines of Mercy Corps asset and equipment use
guidelines.
⇗ Ensure all lost, damage, sold, stolen or other items are properly
recorded in with an approved Disposal of Assets form. Ensure any necessary,
supplement documentation is completed;
⇗ Assists and coordinate project staff on inventory issues. Assist in
providing end of project reports on inventory and equipment lists, locations
and status;
⇗ Maintain inventories of all Mercy Corps premises non-expendable
properties conduct regular checks quarterly, Office and Guest House.
Warehousing
⇗ Follow the Mercy Corps Warehouse Policy and Procedures Guidelines;
⇗ Daily coordination of MC logistical, warehouse and asset management
activities;
⇗ Ensure the timely dispatch, delivery of supplies to field offices and
project locations;
⇗ Has a full understanding of MC warehouse policies and formats. Assists, as
needed in training staff or third parties on these policies and forms;
⇗ In charge of receiving all supplies regardless of whether it was procured
or delivered from field locations
⇗ Maintain the inventory and prepare the reports on a daily basis;
⇗ All other activities to ensure the smooth warehouse operation;
⇗ Prepare report of monthly stocks, end of grant stocks, fiscal year physical
counts and other physical counts, as instructed by supervisor.
⇗ Display bin cards on each item in the warehouse;
⇗ Maintain physical and electronic copies of inventory, as per formats and
forms provided;
⇗ Generate the commodities movement way bills.
⇗ Updates inventory records on all the receipts / issues of inventory items
from MC warehouse.
Fleet management
⇗ General management of agency vehicles in Kampala.
⇗ Ensure that all vehicles are safe and road-worthy.
⇗ Ensure that all vehicles have proper on-board vehicle documentation.
⇗ Maintain administrative vehicle files for each vehicle.
⇗ Responsible for preparing transport-schedules and ensuring SWAP
arrangements between Field Locations are completed, coordinated and
communicated in a timely manner;
⇗ Continuous tracking of vehicle log-sheets; responsible for monthly
compilation and submission of log sheets.
⇗ Schedule vehicle use to meet programmatic and operational needs.
⇗ Oversee and ensure proper use of the vehicles.
⇗ Prepare fuel consumption reports
⇗ Ensure cleanliness of vehicles.
⇗ Organize regular service schedules for vehicles. Maintain vehicle
maintenance files.
⇗ Ensure all vehicle repairs are done in a timely manner.
⇗ Track vehicle expenses in accordance with the respective procurement
policy.
⇗ File Monthly Vehicle Consumables reports for each vehicle separately.
⇗ Manage drivers’ leave schedules ensuring smooth operation of the fleet.
⇗ Coordinate with Human Resources to ensure proper tracking of drivers HR
files.
⇗ Ensure drivers are licensed and trained.
⇗ Participate in hiring and disciplinary measures for drivers.
⇗ Ensure security measures for vehicles such as parking, storage of keys,
emergency supplies, etc.
⇗ Ensure that security incident reports are completed and filed if related
to vehicles.
⇗ Ensure that accident reports are completed and filed.
⇗ Work with drivers on the day to day basis on movement plans, fueling, tyre
status and service requests per KM reading of service mileage.
⇗ Raise purchase request for fuel and manage the fuel consumption through the
vehicle log consumables sheet, working with gas stations and processing
payments. In the same line ensure vehicles are fueled in the presence of
Logistics officer or designated staff.
⇗ Prepare weekly movement plans, coordinate with program team to submit these
weekly, integrate and share with the team
⇗ Other duties as assigned
Finance & Compliance Management
⇗ Ensure compliance with donor and Mercy Corps regulations related to Mercy
Corps Field Fleet Management Policy, Field Warehouse Management Policy, Field
Asset Management Policy, Field Finance Manual, FP3, Conflict of Interest
Policy and all Mercy Corps Uganda policies
Security
⇗ Ensure compliance with security procedures and policies as determined by
country leadership.
⇗ Proactively ensure that team members operate in a secure environment and
are aware of policies.
⇗ Report all traffic related security incidents or threats, even if it does
not involve agency vehicles to supervisor immediately
Organizational Learning
⇗ As part of our commitment to organizational learning and in support of our
understanding that learning organizations are more effective, efficient and
relevant to the communities they serve, we expect all team members to commit
5% of their time to learning activities that benefit Mercy Corps as well as
themselves.
Accountability to Beneficiaries
⇗ Mercy Corps team members are expected to support all efforts toward
accountability, specifically to our beneficiaries and to international
standards guiding international relief and development work, while actively
engaging beneficiary communities as equal partners in the design, monitoring
and evaluation of our field projects.


Qualifications, Skills and Experience ⇒
⇗ The applicant for the Mercy Corps Logistics Officer job must hold a Degree
in Logistics and Procurement Management is desired
⇗ Three years of experience in logistics with strong organizational skills
⇗ Ability to maintain logistics filing system,
⇗ Ability to interact effectively with international and national personnel
⇗ Adaptability to unanticipated circumstances,
⇗ Microsoft Office computer skills and experience with using email.
⇗ Ability to communicate in English.
⇗ Proven ability to solve problems independently without supervision
⇗ Proven track record of highest personal integrity
⇗ The successful candidate will be capable of working under pressure, rapid
decision-making, have initiative, drive and a lot of energy, as well as high
emotional intelligence, and proven experience with capacity building.
⇗ Successful Mercy Corps team members have a strong commitment to teamwork
and accountability, thrive in evolving and challenging environments, and make
effective written and verbal communication a priority.

How to Apply ⇒
All suitably qualified candidates are encouraged to apply online at the link
below

Click Here
]https//recruiting2.ultipro.com/MER1024MERCY/JobBoard/df92509c-10a2-4fc7-9d8c-ddae2a94d9fc/OpportunityDetailopportunityId=081ed43b-526e-4476-85ca-4544f573f4d3


Deadline 29 th July 2020

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Brown Alex Monday, 20 July 2020 Employment opportunities at Kampala Jobs in Kampala Mercy Corps Uganda Jobs