Jobs in Kampala Uganda United Nations Development Programme (UNDP) Jobs in Kampala Un A' Level Office Assistant Job Jobs in Kampala at United Nations Development Programme (UNDP) Un A' Level Office Assistant Job Employment opportunities United Nations Development Programme (UNDP)
Job Title ⇒ Office Assistant Site ⇒ ugandajobss.blogspot.com
Organization ⇒ United Nations Development Programme UNDP
Duty Station Uganda
Grade ⇒ G3
About US
The United Nations Development Programme UNDP is the United Nation’s global
development network. UNDP advocates for change and connects countries to
knowledge, experience and resources to help people build a better life. The
UNDP provides expert advice, training, grant support to developing countries
including Uganda with increasing emphasis on assistance to the least developed
countries.
About the Project
In implementing the mandate of the High Commissioner for Human Rights, OHCHR
Uganda carries out interventions under five thematic areas Strengthening the
rule of law and accountability for human rights violations; Enhancing and
protecting Civic Space and people’s Participation; Integrating human rights in
sustainable development; Enhancing equality and countering discrimination; and
Increasing implementation of the international human rights mechanisms’
outcomes. OHCHR’s interventions relate to the provision of technical
assistance, including legal advice and capacity building, monitoring of human
rights issues, and engaging in advocacy, among others.
Key Duties and Responsibilities
⇗ Under the direct supervision of the Head of the Sub-Office, the Office
Assistant will be responsible for the following duties
⇗ Provide receptionist services, including welcoming visitors and directing
them to the appropriate staff, as well as responding to phone calls
⇗ Operate and maintain a variety of office equipment in the performance of
basic office functions, e.g. photocopier, printer, scanner, etc
⇗ Photocopy a variety of documents and other materials
⇗ Prepare administrative correspondence, including memos and emails, as
requested by the Head of Sub-Office
⇗ Record, distribute and file in an efficient registry and filing system all
incoming and outgoing correspondence
⇗ Disseminate relevant administrative and substantive documents to
international /national staff
⇗ Receive and format monthly information for the Head of Sub-Office
⇗ Ensure proper filing of all documents, both of administrative and program
nature
⇗ Keep an updated database of OHCHR contacts, including UN, civil society and
public authorities
⇗ Ensure timely request and delivery of stationary and office supplies to the
field office
⇗ Ensure that all documents awaiting distribution to other offices are
dispatched in a timely manner
⇗ Develop and maintain a weekly schedule of staff and vehicle movements.
⇗ Assist with vehicle maintenance functions.
⇗ Coordinate a variety of administrative duties e.g. leave requests, meeting
organization, travel requests, expense claims
⇗ Assist in the preparation and organization of programme events/workshops,
as required, and provide logistical support to the programme team
⇗ In coordination with the Kampala Administrative Officer and Head of Sub-
office, assist in sourcing for quotations for procurement of service
providers, workshop venues, material supplies
⇗ Complete other related tasks assigned by the Head of Sub-Office.
⇗ Provide general office and administrative support, including accurate and
timely production and processing of documents and administrative requirements.
Maintain accurate records and/or data. Appropriately apply relevant policies,
guidelines, procedures and processes. Recognize and report data and other
discrepancies. Appropriately apply relevant policies, procedures and
processes. Establish effective working relationships with internal and
external contacts at all levels.
Qualifications, Skills and Experience
⇗ Completion of secondary education
⇗ At least 3 years of combined progressively responsible experience in
related areas, i.e. human resources, general administration, financial
administration, and field operations
⇗ UN experience in the field and/or headquarters level is an advantage.
⇗ Fluency in oral and written English.
⇗ Fluency in the language of the duty station is highly desirable
Competencies
⇗ Professionalism - Knowledge of basic clerical functions. Ability to
operate standard office equipment. Shows pride in work and in achievements;
demonstrates professional competence and mastery of subject matter; is
conscientious and efficient in meeting commitments, observing deadlines and
achieving results; is motivated by professional rather than personal concerns;
shows persistence when faced with difficult problems or challenges; remains
calm in stressful situations.
⇗ Pla nning and Organizing \- Ability to establish priorities and to
plan, coordinate and monitor own work plan; Demonstrated ability to apply good
judgment in the context of assignments given;
⇗ Communication \- Ability to speak and write in a clear and concise
manner, including ability to draft a variety of reports, correspondence, etc
⇗ Technological Awareness - Good computer skills, including proficiency
in word processing, excel, spreadsheets, other and relevant software packages;
⇗ Teamwork - Good interpersonal skills; ability to work in a multi-
cultural, multi-ethnic environment with sensitivity and respect for diversity
How to Apply
All Interested candidates please apply online at the link below
Click Here
]https//jobs.partneragencies.net/erecruitjobs.htmlJobOpeningId=31718&HRSJOPSTSEQ=1&hrssiteid=2
Note UNDP reserves the right to select one or more candidates from this
vacancy announcement. We may also retain applications and consider candidates
applying to this post for other similar positions with UNDP at the same grade
level and with similar job description, experience and educational
requirements.
The United Nations does not charge any application, processing, training,
interviewing, testing or other fee in connection with the application or
recruitment process. Should you receive a solicitation for the payment of a
fee, please disregard it. Furthermore, please note that emblems, logos, names
and addresses are easily copied and reproduced. Therefore, you are advised to
apply particular care when submitting personal information on the web.
Deadline 29 th July 2020
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Jobs in Kampala Uganda United Nations Development Programme (UNDP) Jobs in Kampala Un A' Level Office Assistant Job Jobs in Kampala at United Nations Development Programme (UNDP) Un A' Level Office Assistant Job Employment opportunities United Nations Development Programme (UNDP)
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