Jobs in Uganda Uganda United Nations Regional Service Centre Entebbe (RSCE) Jobs in Uganda Un Senior Administrative Officer Jobs Jobs in Uganda at United Nations Regional Service Centre Entebbe (RSCE) Un Senior Administrative Officer Jobs Employment opportunities United Nations Regional Service Centre Entebbe (RSCE)
Job Title ⇒ Senior Administrative Officer Service Delivery Manager,
Staff Travel, Claims, Education Grant
]https//www.theugandanjobline.com/
Organization ⇒ United Nations Regional Service Centre Entebbe RSCE
Duty Station ⇒ Entebbe, Uganda
Job Opening Number ⇒ 21-Administration-RSCE-151274-R-Entebbe M
Reports to ⇒ Director of the Regional Service Centre, Entebbe
Grade ⇒ P5
About US ⇒
The Regional Service Centre in Entebbe, Uganda RSCE, was established in July
2010, following the adoption of General Assembly resolution 64/269. The Centre
provides efficient, client-oriented and scalable services with the goal of
moving transactional, non-location- dependent administrative functions to the
Centre from its client entities. This includes transactional elements of human
resources, finance, multimodal movement and control, personnel and cargo
transport and information and communications technology ICT support. In
addition to these services, the Office of the Chief RSCE and support offices
through the Deputy Chief RSCE provides overall guidance on the operations of
the RSCE including strategic planning, communication, budgeting, human
resources management, property management, quality assurance and business
intelligence, conference services, record keeping and archive management, and
audit response and risk management.
Key Duties and Responsibilities ⇒ Within delegated authority, the Senior
Administrative Officer will be responsible for the following duties
Service Delivery
⇗ Manages, supervises and carries out the work programme for staff travel,
Claims and education grant submissions and claims.
⇗ Achieves RSCE key performance indicators KPIs and all Service catalogue
components included in the Service Level Agreement SLA in the areas of
travel, claims and education grant.
⇗ Ensures that the outputs produced by the service lines under his/her
supervision maintain high-quality standards;
⇗ Prepares inputs for the work plan of the service lines under his/her
supervision, determining priorities and allocating resources for the
completion of outputs and their timely delivery;
⇗ Carries out programmatic/administrative tasks necessary for the functioning
of the service lines under his/her supervision, including preparation of
budgets, assigning and monitoring performance parameters and critical
indicators, reporting on budget/programme performance, preparation of inputs
for results-based budgeting, evaluation of staff performance e- Performance,
interviews of candidates for job openings and evaluation of candidates;
⇗ Optimizes process, policy, and system for the operations of the Service
Line as required;
⇗ Implements corrective/satisfaction improvement actions as required.
General
⇗ Acts as adviser on management matters pertaining to human resources,
budgeting, financial and general administration.
⇗ Ensures development, preparation, coordination and monitoring of work
plans, strategies and programmes for the administrative activities of the
Mission and takes the lead in securing the required human and financial
resources.
⇗ In cooperation with other offices of the RSCE, plans and forecasts the
personnel, financial and logistical requirements of all the RSCE components.
⇗ Exercises budgetary and administrative control.
⇗ Certifies RSCE expenditure as the delegation of authority granted by the UN
Controller. Reports on all administrative, logistical and financial matters.
⇗ Drafts guidelines, reports and correspondence on a wide range of issues for
the Director of RSCE and ensures that all relevant UN rules and regulations
and policies are adhered to.
⇗ Drafts responses to correspondence required from the Office of the Director
of RSCE on administrative/policy documents.
⇗ Provides advice and assists supervisors on areas of problem solving and
dealing with ad-hoc issues that arise and undertakes tasks and special
projects, such as Security/Evacuation Plan, welfare activities, etc as
requested.
⇗ Undertakes evaluation of support provided by the Office of the Director of
RSCE to the various parts of the RSCE.
⇗ Monitors implementation of Audit/Board of Inquiry recommendations.
⇗ Reviews all audit observations submitted and drafts appropriate responses
in consultation with the Director of RSCE.
⇗ Represents the Director of RSCE in various standing Boards and Committees,
such as Property Survey Board PSB, Claims Review Board CRB, and may act as
alternate/ Chairperson of the Local Committee on Contracts.
⇗ Performs other duties, as assigned.
Qualifications, Skills and Experience ⇒
⇗ The ideal candidate for the United Nations Regional Service Centre Entebbe
RSCE Senior Administrative Officer Service Delivery Manager, Staff Travel,
Claims, Education Grant job placement should hold an advanced university
degree Master's degree or equivalent in business or public administration,
human resources management, finance, accounting, or related field is required.
A first-level university degree with two additional years of qualifying
experience may be accepted in lieu of an advanced university degree.
⇗ A minimum of ten years of progressively responsible experience in human
resources, budget, finance or general administration is required.
⇗ Hands-on experience with United Nations administrative/financial policies
and practices, or similar international organization, is desirable.
⇗ Experience in a United Nations shared service center, or similar
international organization, for field support, is desirable.
⇗ Experience in handling complex organizational issues at the international
level is desirable.
⇗ Languages fluency in English both oral and written is required. A
working knowledge of French is desirable.
Competencies
⇗ Professionalism – Ability to identify issues, analyze and formulate
opinions, make conclusions and recommendations on complex human resources
policy and development issues; Shows pride in work and in achievements;
demonstrates professional competence and mastery of subject matter; is
conscientious and efficient in meeting commitments, observing deadlines and
achieving results; is motivated by professional rather than personal concerns;
shows persistence when faced with difficult problems or challenges; remains
calm in stressful situations. Takes responsibility for incorporating gender
perspectives and ensuring the equal participation of women and men in all
areas of work.
⇗ Accountability – Takes ownership of all responsibilities and honours
commitments; delivers outputs for which one has responsibility within
prescribed time, cost and quality standards; operates in compliance with
organizational regulations and rules; supports subordinates, provides
oversight and takes responsibility for delegated assignments; takes personal
responsibility for his/her own shortcomings and those of the work unit, where
applicable.
⇗ Client Orientation \- Considers all those to whom services are
provided to be "clients" and seeks to see things from clients' point of view;
establishes and maintains productive partnerships with clients by gaining
their trust and respect; identifies clients' needs and matches them to
appropriate solutions; monitors ongoing developments inside and outside the
clients' environment to keep informed and anticipate problems; keeps clients
informed of progress or setbacks in projects; meets timeline for delivery of
products or services to client.
⇗ Managing Performance – Delegates the appropriate responsibility,
accountability and decision-making authority; makes sure that roles,
responsibilities and reporting lines are clear to each staff member;
accurately judges the amount of time and resources needed to accomplish a task
and matches task to skills; monitors progress against milestones and
deadlines; regularly discusses performance and provides feedback and coaching
to staff; encourages risk-taking and supports creativity and initiative;
actively supports the development and career aspirations of staff; appraises
performance fairly.
⇗ Empowering Others – Delegates responsibility, clarifies
expectations, and gives staff autonomy in important areas of their work;
encourages others to set challenging goals; holds others accountable for
achieving results related to their area of responsibility; genuinely values
all staff members' input and expertise; shows appreciation and rewards
achievement and effort; involves others when making decisions that affect
them.
How to Apply ⇒
All suitably qualified and interested Ugandan candidates should send their
applications through the United Nations online portal at the link below.
Click Here
]https//careers.un.org/lbw/jobdetail.aspxid=151274&Lang=en-US
Deadline 23 rd April 2021
Send your Application Through
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Email⇒
URL⇒Link
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Jobs in Uganda Uganda United Nations Regional Service Centre Entebbe (RSCE) Jobs in Uganda Un Senior Administrative Officer Jobs Jobs in Uganda at United Nations Regional Service Centre Entebbe (RSCE) Un Senior Administrative Officer Jobs Employment opportunities United Nations Regional Service Centre Entebbe (RSCE)
For more jobs in Uganda visit ugandajobss.blogspot.com
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