Production Administration Assistant at Yalelo Uganda

Location: Kampala, Uganda

Deadline: 24th October 2025

Qualification: Bachelor’s degree/Diploma in Business Administration or related field

Experience: 2+ years in administration (aquaculture/agriculture preferred)

About Yalelo

Yalelo (U) Limited is a tilapia fish farm established in Uganda in 2019, located in Butembe, Buikwe district on Lake Victoria. A subsidiary of First Wave Group B.V (Netherlands), it operates alongside Yalelo Zambia—one of Africa’s largest aquaculture farms.

Job Summary

The Administration Assistant supports the Aquaculture Production Department by managing administrative tasks for Lake Operations, Hatchery, and Hardware units. Responsibilities include record-keeping, HR coordination, procurement support, and ensuring operational efficiency.

Key Duties and Responsibilities

File & Record Management

• Organize and maintain departmental files (physical and digital).
• Keep updated production activity records, maintenance logs, and compliance reports.
• Ensure secure storage and archiving of sensitive documents.

HR & Staffing Administration

• File and track staff leave applications, duty rosters, and attendance.
• Assist in hiring requisitions and staffing needs tracking.
• Maintain staff training, certification, and safety records.

Procurement & Requisition Support

• Prepare purchase requisitions for consumables, tools, and equipment.
• Track approvals and deliveries to ensure timely supply availability.
• Maintain inventory records for office/field consumables.

Transport & Logistics Coordination

• Organize transportation for staff, materials, and equipment.
• Maintain transport schedules and vehicle/boat allocation.
• Support field allowances, accommodation, and staff welfare coordination.

Communication & Reporting

• Draft internal communications, notices, and meeting minutes.
• Support weekly/monthly departmental report preparation.
• Liaise between Production, HR, Finance, and other departments.

Compliance & Safety Documentation

• File health, safety, and environmental incident reports.
• Maintain compliance checklists and certifications.
• Ensure audit readiness with organized departmental documents.

Qualifications and Skills

• Bachelor’s degree/Diploma in Business Administration, Office Management, or related field.
• 2+ years of administrative experience (aquaculture/agriculture preferred).
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational, communication, and multitasking skills.

How to Apply

Send your application, CV, and academic documents as one PDF to: careers@yalelo.ug with the job position in the subject line.

Deadline: 24th October 2025 (Rolling recruitment).

Brown Alex Monday, 20 October 2025 Agriculture Jobs