Supplies Administrator at Watoto
Organisation: Watoto Church Ministries
Location: Kampala, Uganda
Application Deadline: 22nd September 2025
Qualification: Bachelor’s degree in Procurement, Business Administration, or related field
Experience: 3+ years in inventory/stores management
About Watoto
Watoto Church Ministries is a Church committed to celebrating Christ and caring for the community. The Church in pursuing its vision has experienced exponential growth in the past 40 years and currently comprises 17 Celebration Centers (Church campuses), 3 Children’s villages, 2 Baby Homes, an FM radio station, Schools and some farms.
Job Summary
Watoto is seeking to recruit a Supplies Administrator to manage home and office supplies through the coordination of stores operations, administrative processes, records and inventory management, quality control, and safety of supplies.
Key Responsibilities
- Manage and revise the stores operations manual, forms and documentation.
- Lead timely updates to supplies procedures and communicate changes to Homes Administration and mothers, to ensure adaptability to team needs.
- Distribute and analyse supply request forms completed by mothers and adjust order quantities accordingly.
- Receive and verify quality and quantity of deliveries and donations.
- Manage the receipt of supplies, ensure proper offloading, and signed delivery documentation.
- Collaborate with the procurement officer to follow up on supplier deliveries, invoices, and documentation, and standardize transportation plans for village supplies.
- Oversee record-keeping and documentation to confirm accurate stock levels and inventory management.
- Coordinate the distribution of home supplies and donations as per end-user submissions.
- Oversee inventory operations, which comprises of record maintenance and periodic stock checks.
- Ensure the store is pest-free, and hazard-free to protect stock quality and quantity.
- Oversee and maintain store conditions to ensure cleanliness, safety, and organized environment.
- Prepare, generate, and deliver reports to the home’s administrator on a periodic basis.
Qualifications & Skills
- Bachelor’s degree in procurement and supplies management, business administration, or similar/relevant discipline.
- At least three (3) year’s working experience in a medium-sized organization.
- Proficiency in computer literacy in MS Office packages.
- Must be willing to live up to organisational values and possess strong work ethic.
- Ability to meet tight deadlines and possess People skills.
- Must be a team player, result-oriented, initiative-taking, and able to work with minimum supervision.
- Accurate record keeping and organizational skills.
How to Apply
- Visit the application portal and fill out the form under "Apply for a job".
- Submit your CV, academic/professional documents, and a recommendation letter to careers@watotochurch.com (Subject Line: Job Title First Name, Last Name).
Contact & Deadline
Applications close on 22nd September 2025.
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