Project Officer: Administration
Organisation: Ministry of Tourism, Wildlife and Antiquities
Duty Station: Kampala, Uganda
Application Deadline: 21st October 2025
Key Requirement: Bachelor’s Degree in Public Administration, Social Sciences, or related field + 3+ years of admin/project management experience.
About the Organisation
The Government of Uganda (GoU) through the Ministry of Tourism, Wildlife and Antiquities (MTWA) and Uganda Wildlife Authority (UWA), with support from the United Nations Environment Programme (UNEP) is implementing a five (5)-year Kidepo Landscape Integrated Conservation and Development Project (KLICDP) under the Eighth cycle of the Global Environment Facility (GEF-8). The Project aims to contribute to sustainable management and conservation of biodiversity and enhanced socio-economic development in the Kidepo Landscape. The Project focuses on combating wildlife poaching, illegal trade and trafficking; minimizing human-wildlife conflicts; improving livelihoods of the people; and enhancing biodiversity conservation and management within the target landscape.
The Ministry is in the process of establishing a Project Management Unit by filling various positions to facilitate effective and efficient implementation of the project. It’s against this background that the Ministry seeks to attract competent Ugandans to fill the various vacant positions indicated below.
Job Summary
The primary objective of the Project Officer: Administration is to oversee the Project’s administration and follow up on procurements. The position will report to the Project Manager. The Administration and procurement officer will undertake the administration and procurement processes keeping in line with the government and donor policies. He/she will provide reports to the PMU, Technical Advisory Committee (TAC) and Project Steering Committee (PSC) as required through the Project Manager.
Key Duties and Responsibilities
- Developing a system for creating, maintaining, and safeguarding records and ensure that records are preserved and classified for easy access.
- Ensuring that all assets and liabilities are correctly accounted for, with a detailed inventory of goods/equipment.
- Receiving, handling and managing of office visitors.
- Supporting the Project Manager and the office team on day-to-day management of project activities.
- Preparing and updating annual procurement plans in consultation with the Project staff.
- Planning, recording, and tracking procurement transactions using government and donor guidelines and tools.
Qualifications, Skills and Experience
Education
- An Honors Bachelor’s Degree in either Public Administration, Social Sciences, Social Work and Social Administration, Development Studies or Business Administration (Management or Procurement option) from a recognized University/Institution.
Experience
- At least three (3) years of working experience in administration or project/programme management in national or international projects or reputable organisation.
- Experience working in administration or procurement or sales management is an advantage.
- Working experience with the Government of Uganda donor-supported projects is an added advantage.
Knowledge and Skills
- Familiar with WB fiduciary requirements, including the World Bank’s Procurement Regulations for IPF Borrowers for Goods, Works, Non-Consulting and Consulting Services, and the World Bank’s Anticorruption Guidelines.
- Understanding of Tax laws and regulations.
- Understanding of GEF and UNEP administrative and procurement procedures will be an added advantage.
- Ability to interpret and implement policies, strategies and legislation.
- Project Management skills.
- Computer Literacy.
- Ability to communicate effectively to different stakeholders and organizations.
Personal Attributes
- Excellent organizational and time management skills.
- Ability to work under pressure.
- Meticulous attention to detail; high levels of accuracy.
- Good inter-personal skills.
- Team Player.
How to Apply
Applicants should submit their duly completed application forms found on the link provided below not later than 21st October 2025. Hard copies will not be accepted.
Instructions for submission
- Follow the link to start your application process.
- Attach a cover letter indicating your interest in the job you choose as well as the Curriculum Vitae, Academic Documents (Certificates and Transcripts) and appointment letters where applicable scanned as one pdf document (the system will not accept more than one file).
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